HPC · 1 week ago
Executive Assistant to the President
Maryland Heights, MO
Full-time
Onsite
Mid Level
$50K/yr - $70K/yr
3+ years expHealth Payer Consortium (HPC) is a high-growth healthcare company focused on employee well-being and team culture. They are seeking a highly organized Executive Assistant to support the Owner, managing complex schedules, coordinating travel, and overseeing operational tasks while ensuring smooth communication and event planning.
BillingHealth CareHealth InsuranceInsurance
Responsibilities
Maintain and prioritize a complex, frequently changing calendar
Coordinate meetings, calls, and events across multiple time zones
Ensure appropriate travel time, prep time, and follow-up time are included
Work closely with our third-party travel partner to finalize and book all travel arrangements
Create detailed itineraries and coordinate travel logistics
Travel with the Owner as needed (approx. one week/month, Sunday–Thursday, including out-of-town trips)
Take notes during meetings and ensure follow-up items are tracked
Prepare meeting materials, agendas, and concise follow-up notes
Manage email and communication flow, flagging priorities and deadlines
Coordinate with internal leaders and teams to ensure the Owner is fully prepared
Handle vehicle plating and licensing, including understanding requirements and documentation
Plan and coordinate conferences, trade shows, and company events (timelines, logistics, vendor coordination, on-site execution)
Coordinate shipping needs (USPS, FedEx, UPS), including domestic/international protocols
Support music equipment and stage setup for HPC events; coordinate with AV/music teams
Provide support with occasional personal errands for the Owner, as needed
Qualification
Required
Local to St. Louis and able to work 100% in-office, with required travel
3+ years as an Executive Assistant or similar role supporting a senior executive or business owner
Direct experience supporting an executive who travels frequently
Strong healthcare background (healthcare, health insurance, or closely related field)
Proven ability to manage complex calendars and frequent travel
Experience planning and coordinating conferences, trade shows, or corporate events
Knowledge of shipping protocols for USPS, FedEx, UPS (domestic/international)
Exceptional organization, attention to detail, and follow-through
Upper-level written and verbal communication skills, polished and professional
High level of discretion and confidentiality
Proficient with Outlook or Google Calendar, email, spreadsheets, and shared drives
Valid driver's license and reliable transportation
Valid passport and Real ID, or ability to obtain both promptly
Ability to pass a pre-employment drug screening and background check
Preferred
Prior experience in a fast-paced, high-growth healthcare or health insurance organization
Bilingual skills
Benefits
Full benefits package
401(k) with company match
Paid time off, paid holidays, and more
Lunch provided if you choose to work through your lunch break
Company-paid child care for sick days and out-of-town travel
Mentorship and growth opportunities within a high-performing organization
An amazing team that loves to celebrate wins
Company
HPC
Health Payer Consortium is a healthcare cost containment firm headquartered in St. Louis, MO.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase