Whitefield Academy · 15 hours ago
Assistant to the Lower School Principal
Smyrna, GA
Full-time
Onsite
New Grad, Entry LevelWhitefield Academy is seeking an Assistant to the Lower School Principal to provide support in daily operations. The role involves managing administrative tasks, scheduling, and facilitating communication within the Lower School.
Education
Responsibilities
Serves as receptionist in the Lower School office by greeting and assisting visitors, students, parents, and faculty, answering and handling phone calls
Processes student admittance and dismissals; records attendance and arranges early releases
Takes responsibility for updating Lower School events with the all-school calendar manager
Reserves the Auxiliary Gym for the entire school
Notifies maintenance crew of set-up arrangements for special programs and events
Notifies maintenance crew of Lower School repair issues or additional janitorial needs
Schedules parent/teacher conferences
Processes and coordinates personnel duties to include faculty or staff absences and substitutes
Screens the Lower School Principal’s visitors and phone calls
Schedules appointments for the Lower School Principal
Proofreads Lower School correspondence
Orders supplies for faculty and staff throughout the school year
Collects information and places order for student supplies, curriculum orders, and textbook purchases during summer months for classroom distribution
Organizes and maintains required files, including confidential materials
Manages the software student database
Schedules all transportation needs of the Lower School including making travel arrangements and booking conferences for teachers and the Lower School Principal
Schedules Lower School transportation and travel needs for off-campus events such as field trips and overnight trips
Schedules parent conference times, as needed, for teachers, associate teachers, and the Lower School Principal
Keeps the copier, the laminator, and the computers in working order by notifying repair services
Receives all orders from teachers and associate teachers for classroom copying and laminating requests and executes projects in a timely fashion
Attend staff meetings and serve on committees as required
Demonstrate stewardship of Whitefield resources and spaces
Collaborate with colleagues and staff to support the school community, supporting admissions activities and events
Adhere to the bylaws, policies and procedures, and to all laws that govern the school and its actions
Other duties as assigned by administration
Qualification
Required
Strong organizational skills and attention to detail
Engaging interpersonal skills and ability to develop rapport with students, parents, faculty and staff
Demonstrates computer literacy and proficiency (e.g., word processing, spreadsheets, email, and the Internet)
Maintains professional discretion and confidentiality at all times
Capable of managing daily operations and various duties to meet critical outcomes
Demonstrates excellent oral and written communication skills
Ability to meet deadlines, demonstrate flexibility and reprioritize work as needed
Ability to communicate the mission and philosophy of the school
Cultivates a collaborative and inclusive community environment for faculty, administration, and parents
Experience with financial record-keeping
Preferred
Commit to living his/her life under the lordship of Christ
Model a consistent daily walk with Jesus Christ, and be a Christian role model in speech, actions, and attitudes, which contributes to the spiritual atmosphere of the school
Believe and affirm the school's Statement of Faith
Commit to exhibiting Whitefield's core value for our students to experience diversity that reflects the body of Christ and support the school's diversity vision that aims at unity in Christ
Demonstrate evidence of consistent spiritual activities such as worship at a local church, fellowship with the body of Christ, personal devotional time with the Lord, and individual study of scripture
Evidence the fruit of the Spirit in the nurturing of relationships with other staff members, students, families, and the community at large
Be actively involved in a local church
Company
Whitefield Academy
Whitefield Academy is a primary education institute specializing in academic, arts, and athletic educational services.
Founded in 1997
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase