S-RM · 3 days ago
Senior Project Coordinator
Washington DC
Full-time
Onsite
Mid, Senior Level
$70K/yr - $80K/yr
5+ years expS-RM is a global intelligence and cyber security consultancy that helps companies, governments, and private individuals solve complex challenges. The Senior Project Coordinator will provide proactive administrative support to the Americas corporate intelligence delivery team, ensuring smooth onboarding and coordination of client engagements.
Business IntelligenceCyber Security
No H1B
Responsibilities
Prepare and process engagement documentation — including Letters of Engagement (LOEs), non-disclosure agreements (NDAs), contracts, amendments, and related client paperwork — on behalf of case managers
Manage end-to-end client onboarding by receiving and organizing all required documentation, conflict checks, compliance forms, and system setup, ensuring delivery teams can hand off and begin new cases with minimal step-by-step involvement
Coordinate client-initiated onboarding of our firm by completing required vendor registration steps, assisting with submission of tax forms and credentials, and setting up payment portals or procurement platforms as needed
Liaise proactively with Legal, Compliance, and other internal functions to resolve process questions, secure approvals, and ensure documents are executed accurately and on time
Lead the full subcontractor onboarding process, including collecting due-diligence questionnaires, coordinating contract execution, arranging system or credential access, and ensuring accurate setup within internal platforms
Process onboarding for consultants and other third parties, ensuring all compliance, contractual, and administrative requirements are completed and properly filed
Upload proposals, case information, and other engagement details into CRM systems, project trackers, and internal databases; retrieve data to support client relationship management, analysis, and Sales activity as needed
Maintain clean, orderly, and current documentation across SharePoint, operational trackers, intranet resources, and project folders
Provide local support to the global Finance team by assisting with invoices, billing queries, payment follow-up, and coordination between Finance and the Americas delivery team
Manage shared credit cards, processing receipts and expense documentation, and maintaining related financial records
Assist the global Compliance function with maintaining relevant licenses and credentials, monitoring renewal timelines, and gathering information for client-driven compliance reviews or RFP processes
Support documentation required for regulatory filings, conflict checks, and internal risk procedures
Train new joiners on operational processes, administrative workflows, and use of internal systems
Develop, maintain, and continuously improve a knowledge base of standard operating procedures, recurring client requirements, and administrative best practices
Manage subscriptions and third-party research tools, including user onboarding, troubleshooting, billing coordination, and renewal management
Provide occasional light office management support as needed
Provide routine clerical support for investigations, such as collating document packets, submitting materials for translation, receiving digital forensics deliveries and maintaining chain-of-custody documentation, and managing other administrative aspects of client engagements
Qualification
Required
Bachelor's degree preferred, or equivalent professional experience
Minimum five years' experience in a professional services, public service, or legal administration role
Strong proficiency in Microsoft 365, Adobe, and business systems such as Salesforce (or comparable platforms)
Demonstrated ability to work independently and proactively, while coordinating effectively within a large, multi-office organization
Excellent time management, organization, and communication skills
Candidates must have permanent permission to work in the USA
Benefits
20 days of vacation per year in addition to 10 public holidays (+1 day for every day of service up to a maximum of 25 days).
Matching 401k contribution up to seven percent (up to a maximum of 14 percent combined), and financial education.
Military Leave, to a maximum of five years.
Fertility treatment leave – five days of leave per cycle of treatment per year;
Maternity leave – 26 weeks of full pay followed by 13 weeks of half pay;
Paternity leave – six weeks of full pay.
100 percent Company-paid private medical, dental and vision insurance for employees, partners, and children;
Gym discounts for you and your partner;
EAP program for you and your immediate family.
Company
S-RM
S-RM is a global intelligence and cyber security consultancy.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Heyrick Bond Gunning
CEO
Kelly Rogers-Davison
Chief Financial Officer
Recent News
2025-12-09
Company data provided by crunchbase