Green Ocean Property Management · 6 days ago
Front end Administrative
United States
Full-time
Remote
Entry, Mid Level
1+ years expGreen Ocean Property Management is seeking a highly organized and articulate Front End Administrative Assistant to be the first point of contact for their tenants, clients, and vendors. This role is critical to the efficient daily operations of the property management office, responsible for managing communications, scheduling, document handling, and tenant coordination while ensuring a high standard of customer service and professionalism.
Property ManagementReal EstateResidential
Responsibilities
Answer and forward incoming phone calls and emails professionally
Screen and triage calls and messages; relay critical information accurately
Return missed calls and respond to voicemails promptly
Monitor and assign incoming email inquiries
Schedule meetings, send invites, and coordinate calendars
Upload and manage documents in the internal system
Assist in pre-qualifying prospective tenants and leads
Coordinate and schedule property showings
Submit daily and weekly operational reports to management
Conduct follow-ups and handle ad hoc administrative tasks as needed
Qualification
Required
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Detail-oriented with strong analytical and documentation skills
Proficient in using email, scheduling tools, and office software (Google Workspace, Microsoft Office, etc.)
Familiarity with property management software (e.g., AppFolio, Buildium, Yardi) is a plus
Comfortable handling confidential information with discretion
Ability to multitask and remain calm under pressure
Professional demeanor and strong customer service orientation
Preferred
At least 1 year of experience in an administrative, front desk, or customer service role
Experience in property management, real estate, or leasing is an advantage
College degree or relevant coursework in business, communications, or real estate is preferred
Bilingual skills are a plus
Company
Green Ocean Property Management
Green Ocean Property Management is a property management company.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Victor Cheung
COO
Recent News
2025-09-19
Company data provided by crunchbase