Aster Talent · 2 days ago
Recruiting Scheduling Coordinator
NYC Metro Area
Full-time
Hybrid
Mid Level
$110K/yr - $120K/yr
4+ years expAster Talent is a leading private equity firm seeking a Recruiting Scheduling Coordinator to join its HR team. This highly administrative role is focused on managing complex recruiting schedules and ensuring a positive experience for candidates and stakeholders throughout the interview process.
ConsultingHuman ResourcesRecruitingTraining
Responsibilities
Own complex, high-volume calendar management for recruiting and interview schedules, often across multiple stakeholders and time zones
Coordinate and confirm logistics for onsite and virtual interviews, including frequent rescheduling and last-minute changes
Proactively identify and resolve scheduling conflicts while maintaining accuracy and professionalism
Serve as a key administrative point of contact for candidates, hiring teams, and external agencies
Provide ongoing administrative and coordination support to the HR team related to recruiting operations
Ensure a seamless, well-organized, and positive experience for all participants throughout the interview process
Qualification
Required
4+ years of experience as an Executive Assistant or in a highly administrative coordination role with significant calendar management responsibilities
Advanced proficiency in Microsoft Outlook is required
Exceptional organizational skills and strong attention to detail
Clear, professional written and verbal communication skills
Ability to think on your feet, manage competing priorities, and remain calm under pressure
Strong interpersonal skills and a collaborative, team-oriented approach
Preferred
Prior exposure to Greenhouse or another applicant tracking system is a plus but not required
Company
Aster Talent
Aster Talent is an Executive Search, Professional Staffing and Talent Advisory boutique.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Bari Dunphy
Managing Director
Company data provided by crunchbase