Riverside Health · 14 hours ago
Administrative Assistant II
Newport News, VA
Full-time
Onsite
Mid Level
3+ years expRiverside Health is a healthcare organization seeking an Administrative Assistant II to provide administrative support to leadership within the facility. The role involves managing calendars, coordinating meetings, handling correspondence, and maintaining office supplies while ensuring efficient office operations.
Health CareHospitalMedical
Responsibilities
Provide clerical support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc
Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items
Maintain list of committee/meeting participants the leader is responsible. Ensures materials for meetings/projects are preparedly timely which may include meeting agendas, packets, communicating with participants, accurately recording meeting minutes
Effectively utilize informational technology to perform job functions efficiently to include Microsoft Office, Teams, excel, word, riverside specific systems and databases
Maintain proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCards receipts and payments are accurately coded and submitted in a timely manner. Follows-up on outstanding invoice inquiries
Provide historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility
Qualification
Required
High School Diploma or GED
3-4 years General - Administrative Assistant/Secretary/Office Assistant
Microsoft Office Experience
Preferred
Program Graduate, College courses in administrative support
Company
Riverside Health
Riverside Health is a non-profit, integrated network of hospitals, physicians, continuing care facilities, wellness centers, etc.
5001-10000 employees
H1B Sponsorship
Riverside Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (2)
2022 (1)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2023-07-11Corporate Round
Leadership Team
L. Shawn Nelson
AVP Finance & CFO, Lifelong Health
Frankye Myers, MSN, RN, NE-BC
Senior Vice President / System Chief Nursing Officer
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