Nexus Staff Inc. · 1 month ago
Executive Secretaries and Administrative Assistants
Albany, NY
Full-time
Onsite
New Grad, Entry LevelNexus Staff Inc. is a staffing agency serving as a prime vendor to New York State and New York City for over 10 years. They are seeking an Administrative Assistant to prepare medical records requests, coordinate meetings, and manage investigative documentation in a healthcare setting.
Staffing & Recruiting
Responsibilities
Prepare requests for medical records including identifying correct template letter, identifying complete patient information, identifying appropriate treatment dates, identifying correct facilities or practice locations, and including appropriate enclosures
Prepare Quality Assurance requests including identifying the correct subject information, identifying the appropriate time period and including the appropriate enclosures
Preparing complainant contact letters within required time frames
Prepare subpoena including the appropriate subject information, outline of investigative material and correct assigned case investigator
Pull and scan all appropriate files, as identified in documentation and complete certification process with Director of Investigations or their delegate
Track all requests and follow up within statutory timeframes including ensuring appropriate certified mail documentation meets the due process timelines and place documentation in electronic and physical investigative files
Coordinate, prepare, and execute scheduling of meetings, agendas, meeting minutes, and memos
Prepare response letters for executive correspondence, communication with other agencies, or other external parties
Complete and submit confidential data requests as assigned, including tracking and following up to ensure receipt of all data elements
Schedule investigative meetings both in person and remotely
Update investigative requests in investigative management electronic system- iTrak
Coordinate the provision of medical records and documentation to Medical Expert consultants in the investigative process utilizing HCS SFT or encrypted USB Flash
Drives and follow up within required timeframes to ensure secure receipt
Manage incoming investigative telephone calls, oversee all certified mail and tracking, oversee the tracking and distribution of all investigative mail, complete the scanning and processing of investigative documentation, and maintaining the OPMC calendars
Create and manage all tracking logs
Make required investigative updates on OPMC SharePoint
Qualification
Required
Working knowledge and experience with Microsoft Office; may include Word, Excel, Access, Outlook and Power Point
Experience answering telephone calls in a professional manner
Preferred
Strong verbal communication skills
Good organizational skills and attention to details
Ability to work on multiple tasks within a given day
Experience with professional medical conduct process
Benefits
Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Company
Nexus Staff Inc.
Nexus Staff, a leading client centric staffing firm, provides customized searches resulting in a carefully selected portfolio of professionals for you to choose from.
Founded in 2005
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Finn V.
CEO | ENTREPRENEUR | STRATEGIC PARTNER
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