Ausland Group · 5 days ago
Office Manager / Business Coordinator
Eugene, OR
Full-time
Onsite
Senior Level
$50K/yr - $60K/yr
5+ years expAusland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services. They are seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in their Eugene design department, ensuring support for their architects, engineers, and construction staff.
ArchitectureCivil EngineeringCommercialConstructionConsulting
Responsibilities
Set up and maintain projects in Deltek / Ajera from contract execution through final billing — including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments
Coordinate with Ausland’s central accounting team for financial alignment
Manage local office operations — supplies, vendors, building access, conference rooms, and mail
Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.)
Support project managers with budgets, schedules, and client communications
Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates
Foster a positive office culture and coordinate local events
Qualification
Required
5+ years in office management, project accounting, or business coordination in an A/E/C firm
Proficiency with Deltek / Ajera or similar project/financial management software
High aptitude for technology, including troubleshooting and training staff on platforms
Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint)
Excellent organizational, communication, and problem-solving skills
Ability to work independently and represent the Eugene office with professionalism
Preferred
Experience in architecture and engineering industries
Benefits
Comprehensive health, dental and vision insurance
$15,000 life insurance policy
401(k) with company match
Fitness and wellness membership allowance
Paid holidays
Paid time off
Paid professional memberships and licensure
Company celebrations and social events
Annual employee recognition, gifts, and swag
Flexible work environment accommodations, valuing work-life balance
Company
Ausland Group
WHO WE ARE Ausland Group is a design-build construction and consulting company that brings world-class development, locally scaled to our communities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Aaron Ausland
CEO
Company data provided by crunchbase