Thalle Construction Company, Inc. · 12 hours ago
Estimating Administrative Assistant
Hillsborough, North Carolina, United States
Full-time
Onsite
New Grad, Entry LevelThalle Construction Company, Inc. is a heavy civil construction firm seeking an Estimating Administrative Assistant to support their estimating and proposal team. The role involves managing data flow, assisting with vendor communications, and ensuring accurate documentation for proposals and bids.
EnergyReal Estate
Responsibilities
Upload and Download files from Sharepoint and coordinate with N Drive to maintain data flow
Internet research and utilizing other technology/software, as required
Calling and Emailing Vendors for quotes, qualifications, and other information- working with Vince to assist with quote organization
Updating vendor/subcontractor information on company database
Assist in prequalification of vendor/subcontractors
Proof Reading and assembling final proposal and bid submission for owners
Knowledge and understanding of process flow to ensure information released to estimators and project management is complete, accurate and well organized
General assistance to accounting, estimating and construction staff, as required
Answer calls and calendar deadlines
Document control: receive, file, track, and distribute all construction documents
Coordinating meetings and preparing minutes
Effectively and accurately communicate relevant project information to the client and project team
Assist proposal team in drafting proposals, Request for information, budgets, cash flows and preliminary schedules
Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others
Manage PreCon & Estimating department’s data and information flow
Support the estimating and proposal teams with document control and administrative duties
Manage multiple databases
Set up and maintain project folders
Prepare bid instructions, bid forms, and bid scopes for distribution
Manage bid outreach including municipal requirements for forms and postings
Send out bid and budget requests
Oversee tracking of subcontractor prequalification
Participate in subcontractor approval process
Prepare and send out estimate packages and presentations to clients
Manage print production of plans and specs
Understand and Develop Autodesk Construction Cloud for implementation across estimating and precon
Develop bid review books, estimating handoff books, and coordinate with operations
Maintain estimating bid schedule and meeting agenda
Qualification
Required
Upload and Download files from Sharepoint and coordinate with N Drive to maintain data flow
Internet research and utilizing other technology/software, as required
Calling and Emailing Vendors for quotes, qualifications, and other information- working with Vince to assist with quote organization
Updating vendor/subcontractor information on company database
Assist in prequalification of vendor/subcontractors
Proof Reading and assembling final proposal and bid submission for owners
Knowledge and understanding of process flow to ensure information released to estimators and project management is complete, accurate and well organized
General assistance to accounting, estimating and construction staff, as required
Answer calls and calendar deadlines
Document control: receive, file, track, and distribute all construction documents
Coordinating meetings and preparing minutes
Effectively and accurately communicate relevant project information to the client and project team
Assist proposal team in drafting proposals, Request for information, budgets, cash flows and preliminary schedules
Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others
Manage PreCon & Estimating department's data and information flow
Support the estimating and proposal teams with document control and administrative duties
Manage multiple databases
Set up and maintain project folders
Prepare bid instructions, bid forms, and bid scopes for distribution
Manage bid outreach including municipal requirements for forms and postings
Send out bid and budget requests
Oversee tracking of subcontractor prequalification
Participate in subcontractor approval process
Prepare and send out estimate packages and presentations to clients
Manage print production of plans and specs
Understand and Develop Autodesk Construction Cloud for implementation across estimating and precon
Develop bid review books, estimating handoff books, and coordinate with operations
Maintain estimating bid schedule and meeting agenda
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Must be able to lift and carry up to 50 lbs
Must be able to talk, listen and speak clearly on telephone
Benefits
Major Medical
Dental
Vision
Short and Long-Term Disability
Generous PTO
Paid company holidays
Life Insurance
401K with a company match
Company
Thalle Construction Company, Inc.
Thalle Construction Company, Inc. specializes in dam and reservoir, environmental, large utility, highway, site work, and recovery projects.
Founded in 1947
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Stephen Kohler
President and Chief Operating Officer
Company data provided by crunchbase