Baltimore County Public Schools · 2 days ago
Office Secretary- Loch Raven High (1.0 FTE/12 month)
Towson, MD
Full-time
Onsite
Mid Level
$21.13/hr - $35.42/hr
3+ years expBaltimore County Public Schools is seeking an Office Secretary to perform comprehensive secretarial and clerical duties in support of an office or school. The role involves managing correspondence, maintaining filing systems, and coordinating office activities to ensure smooth operations.
EducationPrimary EducationSecondary Education
Responsibilities
Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms
Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts, graphs, and tables
Designs, creates, and maintains databases, spreadsheets, rosters, and logs. Enters, sorts, and retrieves information in databases and spreadsheets. Gathers and compiles information. Prepares routine and special reports
Creates and maintains electronic and paper document filing systems. Receives, distributes, and files documents
Reviews and processes documents pertaining to office functions. Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements
Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail. Maintains office correspondence controls such as tickler files. Follows up on assigned responses, due dates, reviews, and signatures
Attends meetings and take notes. Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed
Answers telephone calls. Provides assistance and information to callers, which requires a detailed knowledge of office programs, services, and procedures. Receives and forwards messages to office staff. Receives and directs visitors to the office
Prepares and processes check request forms, requisitions, vouchers, and purchase orders. Maintains financial records. Monitors expenditures
Purchases office and instructional supplies, materials, and equipment. Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment
Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies
Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance
Performs other duties as assigned
Qualification
Required
Possession of a high school diploma or appropriate equivalent
Three years of secretarial experience
Candidates must successfully complete the BCPS Office Professional Skills Assessment as a pre-employment requirement for this position
Candidates will demonstrate keyboard skills by typing 40 words per minute and perform basic clerical duties demonstrating an attention to detail
Knowledge of office practices and procedures
Knowledge of filing systems
Knowledge of spelling, grammar, and arithmetic
Knowledge of personal computers and office software packages
Knowledge of automated office systems
Demonstrated skill in typing 40 words per minute
Skill in performing word processing functions
Skill in setting up and maintaining databases, spreadsheets, and logs
Skill in setting up and maintaining filing systems
Skill in gathering and compiling information for statistical reports
Skill in processing financial documents and transactions
Skill in composing correspondence and memoranda
Skill in operating personal computers and related office equipment
Ability to communicate effectively
Ability to follow rules and regulations
Ability to establish and maintain effective working relationships
Ability to maintain confidential information
Benefits
BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
Other benefits include sick, paid holidays, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
Company
Baltimore County Public Schools
Baltimore County Public Schools is a public school that specializes in primary and secondary education.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Christine Faya
Executive Administrative Assitant CFO
Christopher Hartlove
Chief Financial Officer
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