Children's Home Society of Florida · 1 day ago
Administrative Secretary
Fort Lauderdale, FL, USA
Full-time
Onsite
Entry Level
$17.83/hr - $17.83/hr
2+ years expChildren's Home Society of Florida has been committed to providing services to children and families since 1902. The Administrative Secretary role involves providing high-quality administrative support to enhance the efficiency of CHS business functions and operations.
ChildrenHealth CareNon Profit
Responsibilities
Perform administrative activities, including taking calls, typing memos, letters, reports, taking notes, performing clerical accounting and data collection/entry, photocopying, faxing, etc
Sort, open and distribute incoming mail; prepare outgoing mail and packages; accept package deliveries
Schedule appointments and arrange travel schedules, reservations and other accommodations for team members
Set up and/or maintain files, records storage
Maintain current phone number or extension listing
Order and maintain inventory of office supplies, CHS branded letterhead and other materials, as needed
Greet clients and visitors; screen for access and provide badge for entry; maintain daily visitors log, when needed
Verify that break rooms, refreshment stations, meeting rooms are returned to original condition at the end of each day
Manage petty cash
Support invoice approval and coding processes; prepare mileage /travel expense reports for team members
Run errands upon request
Provide back-up for other administrative team members, when needed
Provide coverage for other administrative support team members, as needed
Keep up-to-date on various community resources to assist callers, visitors and team members where needed
Participate actively in departmental meetings, training and education, as well as the quality and safety processes
Comply with CHS’s code of conduct, policies, procedures and other obligations
Pick up projects on the fly; perform other duties as assigned from time to time
Demonstrate the CHS Common Bond Values in the performance of all job duties
Qualification
Required
High school diploma or GED equivalent, required
Florida Driver's License within 30 days from hire with daily access to a reliable and insured vehicle, required
Two years of administrative support experience, or formal training in secretarial or office administration, required
Knowledge of WORD PROCESSING AND SPREADSHEET APPLICATIONS
Planning, project management, organization and time management skills
Oral and written communication skills, including presentation and platform
Collaboration, teamwork, consulting, facilitation, coaching and mentoring skills
Computer systems and MS Office, including Word, Excel and Outlook proficiency
Typing speed of 45-50 wpm
Ability to speak, read and write English at the high school level, including accurate spelling and grammar
Ability to learn and operate office equipment, including copiers, fax machines, and telephone systems
Ability to carry out assigned duties to provide CHS with capability to operate its business during a declared disaster/emergency
Ability to perform at a high level of autonomy, with general supervision
Ability to plan, organize and manage time, handling multiple tasks at once
Ability to solve practical problems using sound judgement
Ability to communicate clearly and concisely, orally and in writing
Ability to develop interpersonal relationships, collaborate and act as part of a team
Ability to perform under strong demands in fast-paced, diverse, sometimes ambiguous environment
Ability to maintain professional boundaries and handle confidential information appropriately
Ability to handle highly stressful and sensitive situations in a professional manner
Ability to meet critical deadlines, while maintaining attention to detail, accuracy and quality
Commitment to providing high customer satisfaction with positive service delivery results
Demonstration of the behaviors of the CHS Common Bond Values
Energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change
Preferred
Experience working in a social service or non-profit organization, preferred
Benefits
Growth and professional development opportunities
Great benefits package, including generous paid time off and holidays
Company
Children's Home Society of Florida
Children's Home Society of Florida is a nonprofit firm that fixates child welfare with counseling, adoption, and foster care services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
Bishop Parker Foundation
2025-06-20Grant· $0.06M
Leadership Team
Andry Sweet
President and CEO
Recent News
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