Simon Property Group · 1 week ago
Administrative Assistant - Legal Collections
Indianapolis, IN
Full-time
Onsite
Entry Level
2+ years expSimon Property Group is seeking an Administrative Assistant to provide support to Legal Collection Attorney(s) and other legal staff. The role involves coordinating administrative tasks, managing legal mail, and ensuring efficient workflow within the department.
LeasingReal EstateRetail
Responsibilities
Analyze department needs to ensure an efficient workflow which results in a timely product, identifying potential obstacles, finding solutions and escalating issues
Utilize strong decision making and business-related skills to determine management administrative needs, prioritizing tasks daily
Mail - Primary accountable for Legal Collections and Bankruptcy Mail, which includes opening and distributing as well as scanning, coding, and delivering checks
Scanning, copying, and filing as needed
Backup telephone coverage - properly directing incoming calls
Create cover sheets and scan legal documents into TAP
Mailing of Default Notices, letters, bankruptcy correspondence and claims as needed
Payment of legal fee invoices via Coupa and TyMetrix 360
Reconciliation and review of charges paid on departmental procurement card
Initiate Write-Offs as needed
Assist in Yardi cleanup of closed legal or bankrupt accounts where credits, cash or security deposits can be applied
Policy Database Coordinator responsible for maintaining the department Policy & Procedure database, includes assigning issues, publishing new and revised policies as well as running periodic reports
Schedule travel and input expense reports (Chrome River)
Inventory and order supplies – including but not limited to letterhead, envelopes, business cards, copier/printer needs
Create IS tickets/Angus requests for technical/maintenance support for employees and the East Workroom
Back up other administrative assistants as needed
Other projects / duties as assigned
Qualification
Required
Computer experience required - Microsoft Office including Excel, Word, SharePoint, and Yardi
Ability to organize and meet daily/hourly deadlines
Excellent communication skills, both written and oral
Ability to handle multiple priorities and work well under pressure
Ability to work independently
Minimum two years clerical or secretarial experience
Ability to handle difficult situations over the phone, answer questions or direct calls appropriately in a professional manner
Experience in a fast paced, changing environment
Preferred
Account receivable/collections background preferred
Company
Simon Property Group
Simon Property Group is a commercial real estate company operating on platforms that include regional malls and community/lifestyle centers.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
$8.1B2026-01-06Post Ipo Debt· $800M
2025-08-12Post Ipo Debt· $1.5B
2024-09-23Post Ipo Debt· $1B
Leadership Team
A
Adam J. Reuille
Senior Vice President and Chief Accounting Officer
Andy Hutcherson
Senior Vice President, Innovation & Customer Experience
Recent News
2026-01-14
2026-01-07
Company data provided by crunchbase