University of Pittsburgh · 2 days ago
Student Services & Admissions Administrative Coordinator
Pittsburgh, PA
Full-time
Hybrid
Entry Level
$20/hr - $20/hr
1+ years expThe University of Pittsburgh is seeking a Student Services & Admissions Administrative Coordinator to provide comprehensive administrative support across Student Services, Admissions, and Student Affairs. This role involves maintaining student records, supporting admissions processing, and coordinating events while serving as a point of contact for students, faculty, and staff.
Higher Education
No H1B
Responsibilities
Perform PeopleSoft data entry, including posting undergraduate transfer and test credits; graduate block transfer credits (PhD, DMSc, OT, CSD); updating expected graduation terms; managing student plans/subplans; and adding or removing advisors
Track graduation responses and manage accessibility-related inquiries
Prepare and process diplomas (approximately 500 annually), including printing materials for student and faculty lineups and signage
Print and mail enrollment verifications, certificates, and related documentation
Provide general administrative support and complete other duties as assigned
Download and enter International English Language Testing system and Duolingo scores into PeopleSoft
Download transcripts and upload documents to GradCAS (Graduate Enrollment management Centralized Application Service)
Process WES (World Education Services) / ECE (Educational Credential Evaluators) evaluations and upload them to GradCAS (Graduate Enrollment management Centralized Application Service)
Scan and upload mailed transcripts and admissions documents
Retrieve undergraduate University of Pittsburgh transcripts
Audit CASPA (Centralized Application Services for Physician Assistants) and CASPA (Centralized Application Services for Physician Assistants) Hybrid admit letters, application materials, and final transcripts in Perceptive Content
Collect and manage admissions documentation for matriculated graduate students
Assist with advisor entry for newly matriculated students (CASPA, CASPA Hybrid, DMSc (Doctor of Medical Science))
Provide overflow support for Clinical Mental Health Counseling applications
Upload admissions documents to Perceptive Content for upcoming terms
Complete additional admissions-related tasks as needed
Staff the Student Affairs reception desk two days per week (Mondays and Fridays)
Schedule internal meetings and coordinate events for the Student Affairs team
Maintain and update the SHRS Student Resource Hub
Manage standard operating procedure documentation
Coordinate student and staff events, including communications, meetings, timelines, and Qualtrics surveys
Provide general administrative support as assigned
Qualification
Required
A bachelor's degree is required with one year of administrative experience
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
Demonstrated attention to detail to ensure accuracy in data entry and document preparation
Clear, professional verbal and written communication skills for interacting with students, faculty, and staff
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to coordinate schedules, meetings, and events effectively
Strong interpersonal, problem-solving, and customer service skills with a friendly, solution-oriented approach
Adaptable to changing priorities and unexpected challenges
Proven discretion and professionalism in handling sensitive and confidential information
Preferred
Experience with information systems, databases, records management, with PeopleSoft experience strongly preferred
Company
University of Pittsburgh
The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alexandra Costlow
Communications Specialist for the CFO / SVC Office
Narahari Sastry
Senior Vice Chancellor & CFO
Recent News
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