NEOGOV · 6 days ago
ADMINISTRATIVE ASSISTANT 4
Thurston County – Littlerock, WA
Full-time
Hybrid
Mid Level
$4,542/mo - $5,956/mo
4+ years expNEOGOV is seeking a highly motivated and qualified individual for the position of Administrative Assistant 4 for the Superintendent's Office at Cedar Creek Corrections Center in Littlerock, Washington. This role involves performing high-level confidential administrative functions, supporting the Superintendent, and overseeing office management and public relations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide administrative office management, organize/direct workflow, monitor/track issues and assignments, provide status updates, ensure critical issues are addressed timely and assignments are completed on time
Prepare correspondence for Superintendent including formatting transcription, recording minutes, composing/editing letters and exercising signature authority on administrative correspondence
Arrange all travel/lodging, prepare travel authorization and track expenditures for Superintendent
Maintain Superintendent's calendar/schedule including coordination of meetings and appointments
Review, screen, prioritize and distribute incoming mail; review and identify critical correspondence for action, approval, and signature; remind assigned staff to respond to urgent communication or time sensitive deadlines
Provide and oversee public relations in Superintendent's Office for a wide range of staff and visitors, greet/screen calls, disseminate information, serve as liaison with staff members and direct staff/visitors to appropriate resources as needed
Establish, organize. and maintain paper and electronic files/records, manage all Superintendent archives per policy
Research/compile data, prepare and/or edit routine and complex reports
Coordinate with other facility/departmental staff members on administrative practices and procedures
Utilize delegated authority to establish procedures and interpret and apply administrative policies to support the work of the Superintendent's office
Represent the Superintendent through verbal or written communication as assigned and periodically attend meetings representing the Superintendent
Direct, prioritize, and coordinate special projects as assigned by Superintendent
Exercise decision-making authority and use of good judgment in handling all matters on behalf of the Superintendent, employing discretion and confidentiality at all times
Use delegated authority to approve purchases
Review agency and division financial/budget reports, personnel reports and financial payments
Gather and organize project information prior to release; organize new or updated procedure to project completion; develop operational templates for use in tracking projects
Prepare background information necessary for meetings or correspondence
Coordinate arrangements for meetings; screen, prioritize and distribute correspondence and facility documentation
Review and coordinate supervisory reviews of policies and write cohesive responses to request for review
Back up support to Public Information/Public Disclosure/Legal Liaison operation
Qualification
Required
High School Diploma or equivalent
Four (4) years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work
Bachelor's degree in business administration, public administration or a closely related field substitutes for related experience
One (1) year as an Administrative Assistant 3
Two (2) years as an Administrative 2
Intermediate level of proficiency in Microsoft Word and Microsoft Outlook
Basic level of proficiency in Excel and PowerPoint
Developing level of proficiency in Microsoft SharePoint, Visio, and Teams
Ability to maintain high level of professionalism, personal and ethical conduct
Proven ability to effectively communicate both verbally and in writing
Be privy to confidential information and maintain confidentiality
Demonstrated ability to work and make decisions independently
Perform responsible administrative support work with dependability, accuracy, efficiency, with little supervision
Provide varied, responsible secretarial and office administrative work requiring the use of tact and discretion
Respond to and effectively prioritize multiple tasks, phone calls, customer requests and other miscellaneous demands as necessary for assigned responsibilities
Understand and carry out oral and written directions
Work closely with detailed information for extended periods of time
Required to accomplish tasks with multiple interruptions each day
Preferred
Bachelor's degree in business administration, public administration or closely allied field. (Degree must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or foreign equivalent.) - AND - two (2) years of administrative assistance experience
Five (5) years' experience in an upper-level administrative support position with progressively responsible experience in office/clerical, secretarial or general administrative work – AND - Supervisory experience (3 years' experience supervising employees)
Advanced level of proficiency in Microsoft Word and Microsoft Outlook
Intermediate level of proficiency in Excel and PowerPoint
Intermediate level of proficiency in Microsoft SharePoint, Visio, and Teams
Ability to identify available resources and conduct thorough and extensive research, track and follow timelines
Ability to establish and maintain cooperative working relationships
Demonstrated ability to build and maintain effective internal and external working relationships
Demonstrated competence and applied professionalism to speak on behalf of the Senior Management
Demonstrated ability to analyze and solve problems under highly stressful or adverse situations
Ability to lead others, gain cooperation and build/maintain trust
Demonstrated time and project management skills
Benefits
Flexible schedules
Comprehensive compensation packages
Benefits package
Training and development opportunities to continue building your career with us.
Up to 25 paid vacations days a year
8 hours of paid sick leave per month
12 paid holidays a year
Generous retirement plan
Flex Spending Accounts
Dependent Care Assistance
Deferred Compensation and so much more!
Insurance Benefits
Retirement and Deferred Compensation
Social Security
Public Service Loan Forgiveness
Holidays
Sick Leave
Vacation (Annual Leave)
Military Leave
Bereavement Leave
Additional Leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
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Government Technology US
2025-10-31
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