Prime Headhunting & Recruiting, Inc. · 20 hours ago
Personal Assistant / Secretary
Palm Beach, Florida, United States
Full-time
Onsite
Mid LevelPrime Headhunting & Recruiting, Inc. is seeking a highly organized Personal Assistant/Secretary to provide direct administrative and organizational support in a private office environment. The role involves maintaining files, managing calendars, and handling correspondence with professionalism and discretion.
Staffing & Recruiting
Responsibilities
Maintain and organize hard copy files, correspondence, and records
Draft, type, proofread, and format letters, memos, and documents
Manage calendars, appointments, and scheduling for the executive
Handle incoming calls and correspondence with professionalism and discretion
Coordinate vendors, household staff, and external contacts as needed
Assist with personal errands and general administrative tasks
Uphold strict confidentiality and professionalism at all times
Qualification
Required
Highly organized
Self-sufficient
Detail-oriented
Values discretion
Thrives in a traditional office setting
Can manage both professional and personal administrative needs with confidence and poise
Maintain and organize hard copy files, correspondence, and records
Draft, type, proofread, and format letters, memos, and documents
Manage calendars, appointments, and scheduling for the executive
Handle incoming calls and correspondence with professionalism and discretion
Coordinate vendors, household staff, and external contacts as needed
Assist with personal errands and general administrative tasks
Uphold strict confidentiality and professionalism at all times
Polished, articulate, and professional demeanor
Exceptional organizational skills with strong attention to detail
Comfortable working in a non-digitized, paper-based environment
Mature, dependable, and capable of working autonomously
Demonstrated discretion, loyalty, and sound judgment when handling confidential matters
Preferred
Prior experience supporting executives, principals, or high-net-worth individuals
Company
Prime Headhunting & Recruiting, Inc.
Prime Headhunting and Recruiting is a trusted talent acquisition partner for growing organizations that require strong hiring support across multiple departments.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Alexandra Sardinas, CSC
Chief Executive Officer
Company data provided by crunchbase