Tennova Healthcare- Jefferson Memorial Hospital · 2 weeks ago
Executive Assistant- Full Time- Onsite
Jefferson City, TN
Full-time
Onsite
Mid Level
3+ years expTennova Healthcare - Jefferson Memorial Hospital is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. The role involves managing schedules, organizing meetings, and maintaining documentation while ensuring effective communication between leadership, staff, and external stakeholders.
Health CareOncologyRehabilitationWellnessWomen's
Responsibilities
Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders
Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes
Maintains organized systems for managing documentation, correspondence, and departmental records
Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately
Assists in compiling and organizing data for reports, presentations, and decision-making
Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow
Provides support for policy and procedural updates, including communicating changes to staff
Handles confidential and sensitive information with discretion and professionalism
Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication
Performs other duties as assigned
Maintains regular and reliable attendance
Complies with all policies and standards
Qualification
Required
3-5 years of administrative or executive support experience required
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment
Excellent organizational and time management skills with attention to detail
Effective verbal and written communication skills, including the ability to draft professional documents and reports
Demonstrated ability to handle confidential and sensitive information with discretion
Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders
Problem-solving skills with the ability to prioritize tasks and manage competing demands
Preferred
Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
Experience in a healthcare or facility setting preferred
Experience with Oracle and Google Suite products preferred
Benefits
Medical, Dental, Vision, and Life Insurance
Generous Paid Time Off (PTO)
Extended Illness Bank (EIB)
Matching 401(k)
Opportunities for Career Advancement
Rewards & Recognition Programs
Exclusive Discounts and Perks
Company
Tennova Healthcare- Jefferson Memorial Hospital
Jefferson Memorial Hospital serves Lakeway area residents combining technology and a caring, East Tennessee spirit.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase