Mayo Clinic Healthcare London · 1 week ago
Program Coordinator - Office of Belonging - Hybrid
Rochester, MN, United States
Full-time
Hybrid
Mid, Senior Level
$23.69/hr - $31.98/hr
5+ years expMayo Clinic Healthcare London is seeking a Program Coordinator for their Office of Belonging. This role involves delivering high-quality coordination and operational support for enterprise initiatives aimed at fostering a culture of respect and connection among team members.
Hospital & Health Care
Responsibilities
Coordinate delivery of Office of Belonging programs and events, including EverybodyIN, Belonging Grand Rounds, retreats and RISE-related activities, from planning through execution and follow-up
Manage program registration, attendance tracking and reporting in learning management systems and related tools, ensuring accurate records and timely communication with participants and stakeholders
Support Office of Belonging and Belonging Oversight Committee meetings, leadership sessions and cross-functional planning meetings, including scheduling, agendas, minutes and action-item tracking
Maintain and improve electronic file systems and SharePoint sites to provide organized, secure and easily accessible program resources and documentation
Draft, format, and distribute leadership messages, memos, newsletters and other communications that highlight team member stories and organizational efforts to strengthen connection and belonging
Coordinate travel and expense processes for Office of Belonging leaders and programs, ensuring accuracy, timeliness and adherence to Mayo Clinic policies
Partner with leaders and other stakeholders to align calendars, communications and logistics that support system-wide belonging-related initiatives
Coordinate speaker and vendor logistics, including collection of bios and required forms, routing of agreements and processing of honoraria and reimbursements
Monitor shared inboxes and triage requests to provide prompt, service-oriented responses that reflect Mayo Clinic values
Identify and implement process improvements, leverage technology and pilot new approaches that enhance program reach, clarity and efficiency in a rapidly evolving environment
Qualification
Required
High school diploma or equivalent required
Minimum of 5 years of administrative assistant experience, business, or education-related experience
Capabilities required include exposure to cultural and organizational diversity
Role model for Mayo Clinic values
Good communication and interpersonal skills
Demonstrated success in a customer service role
Capability to coordinate multiple projects simultaneously
Strong organizational skills
Preferred
Strong written and verbal communication skills and demonstrated success working with leaders, colleagues and partners at all levels
Proven ability to work both independently and collaboratively while maintaining a proactive, solutions-focused mindset in a fast-paced and sometimes ambiguous environment
Explicit alignment with Mayo Clinic Values and a demonstrated commitment to fostering an environment where all team members feel respected and supported
Proficiency with Microsoft tools, including Outlook (advanced calendaring), Word, Teams, Excel and PowerPoint, plus the ability to navigate or learn systems such as SharePoint, Poppulo and WordPress
Experience coordinating large-scale events or multi-site programs, including hybrid and virtual offerings with faculty, leaders and external partners
Experience supporting culture, engagement, employee resource groups, or workforce experience initiatives in healthcare or another large organizational setting
Demonstrated record of innovating or improving processes, especially with evolving priorities and complex stakeholder groups
Benefits
Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.
Company
Mayo Clinic Healthcare London
Located in the Harley Street District in London, Mayo Clinic Healthcare offers an array of services, including Executive Health Assessments, GP Services, Outpatient Cardiology, Cardio-thoracic, Respiratory, Neurology and Neurosurgery, Colorectal, Gastroenterology, General Internal Medicine, Orthopaedic, Rheumatology and Endocrinology specialist consultations.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase