State Of Vermont Dept Health · 1 day ago
Administrative Services Coordinator II
St Johnsbury
Full-time
Onsite
Mid Level
3+ years expThe State Of Vermont Dept Health is seeking an Administrative Services Coordinator II to support daily operations at the St. Johnsbury Probation and Parole Office. This role involves performing a wide range of administrative functions, maintaining legal documents, and ensuring accurate financial records while providing professional communication and customer service.
Responsibilities
Perform a wide range of administrative functions to support daily operations of the St. Johnsbury Probation and Parole Office, including reception, mail processing, and telephone communication
Serve as a professional point of contact for members of the public, supervised individuals, and community partners
Process, maintain, and safeguard legal documents in accordance with departmental policies and statutory requirements
Ensure accurate and timely booking and release entries for all daily intakes and releases
Monitor office expenditures, process purchase requests, track invoices, and maintain financial records
Assist the District Manager with quarterly budget reviews and preparation for future fiscal year planning
Process confidential record check requests for offenders, volunteers, and employees while adhering to strict confidentiality standards
Navigate recruitment and payroll systems to support personnel actions, manage recruitment lists, and review timesheets for accuracy
Maintain office equipment inventory and coordinate quarterly site visits with Information Technology staff
Maintain supervised individual case files and ensure documentation is complete, accurate, and properly stored
Process expungement and sealing of supervised individual records in compliance with legal requirements
Submit, record, and track supervision fees in accordance with established procedures
Utilize the Vermont Judicial Portal and Odyssey File and Serve for court-related documentation and filings
Collaborate with courts, attorneys, law enforcement agencies, and community partners to support case flow and office operations
Provide clear, professional communication and high-quality customer service in a public-facing environment
Work independently, manage multiple priorities, and maintain accuracy in a fast-paced setting
Uphold confidentiality requirements and demonstrate sound ethical judgment in all duties
Qualification
Required
High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization
One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization
Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization
Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field
One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont
Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management)
Benefits
80% State paid medical premium and a dental plan at no cost for employees and their families
Work/Life balance: 12 paid holidays each year and a generous leave plan
State Paid Family and Medical Leave Insurance (FMLI)
Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
Tuition Reimbursement
Flexible spending healthcare and childcare reimbursement accounts
Low cost group life insurance
Incentive-based Wellness Program
Qualified Employer for Public Service Student Loan Forgiveness Program
Company
State Of Vermont Dept Health
State Of Vermont Dept Health is a law enforcement company based out of 108 Cherry St, Burlington, Vermont, United States.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase