Warnken, LLC · 6 days ago
Office Manager/HR Director
Pikesville, MD
Full-time
Onsite
Mid, Senior Level
$125K/yr - $125K/yrWarnken, LLC is a firm seeking an Office Manager/HR Director to oversee administrative functions and enhance employee satisfaction. The role involves managing HR responsibilities, coordinating office operations, and ensuring compliance with company policies.
Law Practice
Responsibilities
Create and update records and databases with personnel, financial and other data
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
Drafting job descriptions, placing job ads, and interviewing potential hires
Onboarding new hires
Manages company benefits administration, enrollment and auditing
Will oversee management of company benefits and portals used to administer benefits to employees
Responsible for maintaining health care renewals and audits
Oversee and manage firm SIMPLE IRA
Will coordinate with executives regarding healthcare expectations to make sure needs are met
Will maintain, run, and oversee payroll. Preparing payroll, implementing full utilization of payroll processing system and creating designated procedural manuals for departments
Conducts annual and as needed employee performance reviews in conjunction with employee’s direct supervisor
Facilitates Goals & Objectives within the Firm
When appropriate, oversee the transition from outsourced intake to in-house intake
Regular relationship management with other firms to whom we send case for co-counsel
Assisting marketing with relationship management of firms from whom we are sent cases
Purchasing office supplies, equipment, and furniture to maintain office inventory
Overseeing the maintenance of office facilities, software, and equipment
Purchasing and set-up of new computers with or without technology/IT vendor
Directs office activities and functions to maintain efficiency and compliance with company policies
Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
Administers the office phone system, email system, and other software programs as needed
Oversee and manage company software/cloud services for case management, CMS, etc
Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
Coordinating and managing appointments, meetings, and the conference rooms
Supervision of staff as needed
Responsible for managing company correspondence for executive and review legal documentation for compliance
Work with office support team to coordinate office closures and communicate updates to company
Responsible for coordinating office events and facilitating holiday activities with the support of marketing department
Performs other related duties as assigned
Qualification
Required
Providing excellent customer service
Understand upset clients are a high priority and act accordingly
Be available and prepared to work unscheduled hours (before, after, weekends) if needed in order to maintain firm efficiency
Multitask, prioritize, and work well under pressure
Maintain compliance with all company policies and procedures (this includes check/credit card request)
Must be able think independently, analyze data, and make good decisions
Excellent time management, organizational, and communication skills
Ability to work well individually and in a group environment
Strong work ethic
Be familiar with relevant laws as it applies to compliance and adherence regulations
Maintain compliance with all company policies and procedures
Microsoft Office software experience
Proven work experience as Operations Manager or similar role
Knowledge of organizational effectiveness and operations management
Familiarity with business and financial principles
Strong supervisory and leadership skills
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced and at times stressful environment
Basic understanding of how to operate standard business equipment
Benefits
Benefits
Company
Warnken, LLC
Warnken, LLC is a Maryland law firm focusing on litigation, workers' compensation, personal injury, law enforcement representation, medical negligence, medical malpractice, and wrongful death.
Founded in 1992
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase