University of Michigan · 1 day ago
OFE Program Assistant
Ann Arbor, MI
Full-time
Onsite
Entry Level
2+ years expThe University of Michigan is committed to providing support to Master of Social Work students through its Office of Field Education. The OFE Program Assistant will coordinate administrative activities, support office operations, manage data entry, and assist in event coordination for the office.
E-LearningEducationHigher EducationUniversities
No H1B
Responsibilities
As the face of the Office of Field Education, greets students, faculty, staff and other visitors to the office in a professional and friendly manner. Receives and responds to routine/general questions and correspondence from multiple stakeholders (student/agency/School/external party) following established procedures not requiring management review and delegates more complex issues. Troubleshoots and resolve routine issues/inquiries as they arise
Compiles periodic reports, agendas, meeting minutes. Takes and distributes meeting minutes at weekly team meetings. Independently manages all correspondence including drafting, formulating, and proofing all written work including minutes and creates and maintains filing systems
Responsible for managing scheduling for the Director of Field Education and field faculty, including complex meetings involving several parties and scheduling video conferencing via Zoom. Maintains calendars (individual and shared) and reserves rooms. Composes and edits correspondence regarding matters of a sensitive or confidential nature
Assists in OFE office operations and has the ability to work under pressure in a fast-paced, multi-tasking environment; maintains and respects confidentiality and works closely with all members of the OFE team. Coordinates use of office equipment: orders, maintains, and monitors office supplies and equipment
Provides general clerical support to the Director of Field , the field faculty, and other office operations
Monitors the maintenance and physical appearance of the office to assure a welcoming, professional, and friendly environment
Performs general data entry, documents management and clerical functions relative to partnering agencies, programs, field instructor and student paperwork
Creates and manages Emburse reports related to field education activities
Makes appropriate decisions requiring critical thinking and the consideration of multiple, complex variables
Under the direction of the Director of Field and the Office Manager, assists in the logistics, planning, coordinating, and execution of both small and large Office of Field Education events including the development of all materials for these events. Coordinates event preparation and execution of timelines
Orders food, reserve space and work with facilities for set-up coordination. For off campus events, works with vendors to reserve event space and determine details. Handles receipts and reconciliation. Creates advertisements and mass invitations for events
Manages and tracks all prospective agency development correspondence and forms. Updates Director of Field and Office Manager regularly on timelines/progress of the new agency data process
Other duties as assigned
Qualification
Required
High School or GED and a minimum of 2 years office experience
Excellent interpersonal, team collaboration, and communication skills (written and verbal). Strong drive to deliver excellent customer service. Reliable, highly organized and detail oriented with excellent time management skills
Experience with using Windows-based and google suite computer programs; proficient and comfortable with working independently on computers and with a variety of applications including database/data entry
Ability to exercise independent judgment and employ basic reasoning skills. Demonstrated maturity and ability to make decisions regarding handling procedures for student and agency paperwork; ability to work independently and to interact professionally with School of Social Work students, administrative staff, faculty, Associate Deans and community-based partners
Preferred
Experience/understanding of relational databases and web-based applications; experience with Filemaker Pro, Wolverine Access, PCard reconciliation, Emburse, and Constant Contact
Experience in higher education and/or human services, with a strong desire to work with students with a focus on support, relationship building and customer service
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
2025-12-18
2025-12-17
Company data provided by crunchbase