DH Wine Compliance · 4 days ago
Reporting & Licensing Compliance Specialist
Santa Rosa, CA
Full-time
Hybrid
Mid Level
3+ years expDH Wine Compliance is a company that ensures the wine industry adheres to regulations. They are seeking a Licensing & Reporting Compliance Specialist to manage alcohol-related licenses, compliance reporting, and state communication to help clients remain compliant with regulations.
Wine & Spirits
Hiring Manager
Drea Helfer
Responsibilities
Prepare, submit, track, and maintain alcohol-related licenses, tax accounts and brand registrations across multiple states and tiers
Assist with monthly, quarterly, semiannual, and annual compliance reporting
Manage DTC and three-tier tax accounts and maintain accurate online and hard-copy submissions
File license cancellations and corresponding final reports, ensuring all related trackers are accurately updated
Conduct compliance audits and produce clear, accurate documentation
Perform state regulatory research, communication, and cross-department collaboration
Lead Online Account Migration projects and contribute to complex infrastructure initiatives
Maintain organized electronic files, records, and client documentation
Play an essential role in fiscal license renewal periods as part of the renewal team
Support department process improvements and keep internal procedures current
Collaborate with Specialists II and III, supporting client tasks and communications
Participate in client meetings and maintain a polished, professional company image
Delegate tasks to Compliance Assistants when appropriate
Maintain strict confidentiality and demonstrate the judgment to handle sensitive information
Stay ahead of state and federal regulatory changes and share findings with the team
Track and reconcile billable and administrative time accurately
Support daily administrative tasks—mail prep, scanning, filing, photocopying
Participate in company meetings, presentations, and team training efforts
Qualification
Required
3+ years of wine industry compliance or regulatory experience, distilled spirits knowledge a bonus
Ability to work independently and collaboratively with teams of varying experience levels
Strong organizational skills, high accuracy, and a stubborn refusal to let details slip
Excellent research, communication, and relationship-building abilities
Proficiency in Microsoft 365, Outlook, Excel, Adobe Acrobat, and ShipCompliant
A proactive mindset—always looking for better ways to work
Comfort with standard office equipment and digital tools
A valid driver's license and occasional travel availability
Flexibility to work extended hours during peak regulatory seasons
Preferred
Experience with the TTB COLA Registry or NetSuite
Benefits
PTO
PSL
Medical
Dental/Vision
Life Insurance
401K match
10 paid holidays
1x gym enrollment fee up to $200
$75.00 per month expense reimbursement for health activities
Lots of snacks
Drinks and fun monthly events
Company
DH Wine Compliance
DH Wine Compliance is a full-service compliance firm specializing in licensing, reporting and consulting.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Karin Shooter
Chief Operating Officer
Company data provided by crunchbase