Florida Gulf Coast University · 12 hours ago
Administrative Assistant II, Advancement
Fort Myers, FL
Full-time
Onsite
Mid, Senior Level, Lead/Staff
8+ years expFlorida Gulf Coast University is seeking an Administrative Assistant II to provide support to the Assistant Vice President of Advancement and the Director of Major Gifts and Planned Giving. This role involves overseeing various administrative tasks, coordinating projects and meetings, and ensuring effective communication within the department and with external parties.
Higher Education
Responsibilities
Provides administrative assistance to Assistant Vice President, Advancement and Director, Major Gifts and Planned Giving. Oversees and/or performs a range of administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit
Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception
Coordinates a wide variety of projects, such as events, conferences, and meetings
Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments
Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes
Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes
Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required
Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation
Maintains office supply inventory, interacts with vendors, or serves as contact for space, equipment, or facility issues
Leads and guides the work of staff and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal
Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding
Performs other job-related duties as assigned
Qualification
Required
This position requires a high school diploma and eight years of full-time experience directly related to the job functions
Experience providing administrative support such as budget management, payroll, maintaining calendars, or project coordination
Experience operating a personal computer and proficient with Microsoft Office Suite
Any appropriate combination of relevant education, experience, and/or certifications may be considered
Preferred
Bachelor's degree from an accredited institution in Accounting, Business Administration, Finance, Management or closely related field
Work experience in a higher education setting
Experience with Raiser's Edge, or a similar database and Workday
Company
Florida Gulf Coast University
Florida Gulf Coast University is a school in Fort Myers.
1001-5000 employees
H1B Sponsorship
Florida Gulf Coast University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (28)
2024 (25)
2023 (8)
2022 (19)
2021 (16)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Jaffar Ali S.
Director & Co-Founder of Coding Academy
Lauren Leister
Deputy Athletics Director, Chief Operating Officer / SWA
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