IXP Corporation · 3 days ago
Administrative Assistant
Sandy Springs, GA
Full-time
Onsite
New Grad, Entry Level
$22/hr - $22/hrIXP Corporation is seeking an Administrative Assistant to support the Director of Operations and the Chatcomm 911 Center. The role involves performing various administrative functions, including managing correspondence, scheduling meetings, and coordinating office travel while maintaining confidentiality and providing support to the management team.
Information TechnologyOutsourcingPublic Safety
Responsibilities
Proficient word processing skills to develop and produce correspondence, report and other documents as assigned; obtains necessary signatures, copies and mails correspondence
Opens, sorts and distributes mail and packages
Receptionist responsibilities include answering incoming calls, greeting and directing visitors to the appropriate staff members
Schedules meetings, arranges room reservations and distributes notices
Coordinates office travel
Provides miscellaneous, routine information to the public, customer agencies and potential applicants
Performs a variety of clerical, statistical, data gathering and compilation
Public/Agency Records Requests Completion
Design and develop new forms as needed
Research information on office supplies and equipment; orders officer supplies and maintains inventory control
Filing of confidential personnel and training documents
Reviews applications and resumes
Coordinates interviews, testing sessions, new hire orientations and uniform distribution
Assisting and backfilling on the Communications Dispatch floor as a Telecommunicator will be required
Organizes poster compliance bulletins
Time Recording Management
Performs other HR and administrative related duties as assigned
Qualification
Required
Demonstrated competence in MS Office Suite
Ability to complete all Telecommunicator functions
Maintain all necessary Telecommunicator trainings and certifications
Ability to keyboard accurately at 50 words per minute NET
Modern office methods, practices and procedures; including: the preparation of business correspondence and reports, database management, filing and standard office equipment operation
Office supply ordering and maintaining inventory
Demonstrated competence in basic math skills
Organize and maintain accurate files and records
Devise and adapt work processes in response to changing organizational needs
Accurately perform data entry into databases and spreadsheets
Establish and maintain effective relationships with those contacted in the course of work
Work efficiently and accurately with multiple priorities and frequent interruption
Excellent English language oral and written communication skills including spelling, grammar and punctuation
Be reliable, dependable and report for work on a consistent and punctual basis
Preparing Purchase orders and circulating for approvals
Coding Vendor Invoices and obtaining approval for processing
Communicating regularly with IXP Corporation finance and administrative staff
Work independently with minimal supervision
Coordinate multiple priorities and competing demands on time
Communicate effectively and professionally both orally and in writing
Work collaboratively and cooperatively with co-workers and personnel from customer agencies
Present ideas and recommendations in a clear and concise manner
Successfully pass a medical and criminal background screening
Successfully complete the GCIC Security and Integrity Training
High School Diploma or GED
Administrative or Secretarial experience in critical operations environment
Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities may be considered
Preferred
Third party typing certificate
Company
IXP Corporation
Public safety managed services, 911 dispatching, behavioral health calltaking, IT, and campus security services and solutions.
Founded in 1999
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Bill Metro
Chairman & Chief Executive Officer
Rajiv Mukhija
Chief Technology Officer
Recent News
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