Westrock Coffee Company · 6 days ago
Purchasing & Parts Inventory Control Associat
Concord, NC
Full-time
Onsite
Entry, Mid Level
2+ years expWestrock Coffee Company is seeking a Purchasing & Parts Inventory Control Associate who will be responsible for managing inventory and purchasing maintenance materials for their production facilities. The role involves receiving, stocking, and expediting materials, as well as maintaining accurate records and ensuring compliance with inventory management processes.
CoffeeFood and BeverageGroceryRetailTea
Responsibilities
Responsible for managing inventory for eight supply stations in three facilities as well as purchasing materials for maintenance, engineering, and plant production
Write purchase requisitions and obtain the appropriate signatures for approval to purchase the items within 1 day of posting on log sheet or being communicated with verbally, file when completed
Review purchase orders and fax to vendors within 1 day of receipt of request
Verify the accuracy of parts received against PO / packing slip and receive parts in the E1 Accounting and in the iMaint CMMS system
Confirm ship dates on all items and update in CMMS or create a spreadsheet for documentation and daily follow up
Procure parts from vendors with the best price and availability/meet with vendors as needed for parts and pricing
Document other vendor sources with vendor name, parts, quotes received, and contact per person. This should be done on all items ordered that are not proprietary OEM parts
Setup new parts to include storage locations and physical labeling of the storage location
Receive daily listing from Purchaser for items or parts ordered with expected delivery date, Vendor and description of parts being delivered
Perform inventory adjustment in iMaint based on daily parts usage log updates provided by mechanics
Reconcile inventory adjustment with re-order process to ensure items are not being ordered needlessly
Ship parts needing repair to vendor, obtain return authorization number for items being returned
Perform random cycle counts on inventory weekly and include inventoried items and dollar value of cabinets, drawers inventoried. Record results of the inventory as part of maintenance KPI's. Enter the corrected values into iMaint
Produce and maintain a running report of expenditures, to compare with the budget, each period and ensure that period-end accruals are completed prior to period close. Copies of these are to be given to the Maintenance Manager or Engineering Manager before 9:00AM the next morning after period end
Work closely with mechanics to resolve parts issues, verifies equipment stock / storage locations and assists in expediting parts / equipment
Work with mechanics to research equipment Bill of Materials (BOM) by identifying parts and setting these parts up in a logical structure in a spreadsheet and on iMaint
Input completed PMs into the system, and print all new PMs weekly and put into mechanics file box in shop
Reconcile all invoices against POs and resolve any discrepancies in a timely manner not to exceed 5 business days
Maintain a goal of 0% outages due to missing parts on commonly used and long lead time items
Maintain a clean and organized supply station and technical library at all times. Maintenance and Office areas are to be audit compliant at all times
Drive company van or truck to pick up or drop off parts / equipment as needed
Ensure parts invoices and packing slips are forwarded to accounts receivable for payment, in a timely manner within 2 business days
Label parts bin and equipment for easy recognition of content and parts management
Keep an accurate report of Kitting parts ordered compared to parts received, based on the information provided by the Purchaser
Ensure that all parts in inventory in the CMMS have correct information including correct description, vendor information, contact name, current pricing, primary vendor, alternate vendor, manufacturer, manufacture part number and vendor part number
Post service received in the E1 accounting system. Communicate with the Maintenance Planner to identify and match received parts with work orders they were ordered for. These items are to be placed on the designated Kitting location
Participate in shift turnover meetings and provide an update on parts status
Participate in work order audits as part of a continuous improvement effort
Complete any and all tasks assigned by Management
Qualification
Required
2+ years parts purchasing and/or inventory control experience strongly preferred
Working knowledge of Microsoft Word, Excel, Access, Outlook & Visio
Basic understanding of AutoCAD LT
Working knowledge of DPSI maintenance software
Must have good communication skills
Ability to multitask
Must have ability to analyze technical data in suppliers' proposals
Must have good mathematical skills
Requires forklift / pallet jack certification, or ability to become certified
Company
Westrock Coffee Company
Westrock Coffee Company is a wholesale supplier of coffee, tea, flavors, extracts, and other ingredients to consumer brands.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$794MKey Investors
HF CapitalWells FargoStephens Group
2025-11-04Post Ipo Debt· $30M
2024-02-15Post Ipo Equity· $72M
2023-06-30Post Ipo Equity· $75M
Leadership Team
Chris Pledger
Chief Financial Officer
Justin Majcher
SVP, Chief Information Officer
Recent News
MarketScreener
2025-12-12
Westrock Coffee Company
2025-11-07
MarketScreener
2025-10-15
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