Ultimate Staffing · 4 days ago
Payroll and HRIS Specialist
Fountain Valley, CA
Full-time
Onsite
Mid Level
$30/hr - $35/hr
4+ years expUltimate Staffing is seeking a Payroll and HRIS Specialist with payroll expertise to support daily HR and payroll operations. This role works closely with multiple departments and is responsible for accurate payroll processing, maintaining HRIS and timekeeping data, and ensuring compliance with state and federal regulations.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Emily Lucio
Responsibilities
Serve as the primary administrator for ADP modules, including HRIS, Payroll, Time & Attendance, and Reporting
Process regular and complex payroll cycles, including standard and supplemental earnings, deductions, incentive compensation, off-cycle payments, and expatriate payroll
Enter and maintain payroll-related updates, corrections, and timekeeping data
Collaborate with departments to resolve payroll questions related to benefits, accruals, verifications, time clocks, and user system training
Ensure payroll is processed accurately, on schedule, and in compliance with wage and hour regulations
Maintain accurate employee records in the HRIS and Time/Attendance system for new hires, current staff, and terminations
Build and run recurring and ad-hoc reports, including payroll reconciliations and benefits-related adjustments
Conduct routine audits such as 401(k) contributions, FSA balances, accrual tracking, and month-end reporting required by HR and Finance
Verify that deductions and employee data are correctly reflected across systems
Respond to employee inquiries regarding payroll, HRIS, leave of absence, benefits, workers' compensation, and retirement plans
Assist with audit preparation and reporting requests from HR and Finance
Support management with labor cost reports, overtime analysis, and verification of employment processing
Research and recommend HRIS enhancements to improve department efficiency
Qualification
Required
Bachelor's degree required; an equivalent combination of education and relevant experience may be considered
4-6 years of Human Resources experience required
3-5 years of experience in Benefits, HRIS, or general HR support
3-5 years of payroll experience strongly preferred
Proficient with common office software, including email, spreadsheets, databases, and word processing tools
Ability to analyze data, identify issues, and draw sound conclusions
Preferred
Payroll Administration
ADP Workforce Now (HRIS, Payroll, Time & Attendance)
HRIS Management
Time & Attendance Systems
Payroll Compliance
Payroll Processing (Bi-Weekly, Off-Cycle, Bonus Payrolls)
Expatriate Payroll
Garnishments & Wage Withholding
Payroll Reconciliation
Reporting & Analytics (HRIS/Payroll)
HR Operations
Employee Relations Support
Benefits Administration
401(k) Administration
Leave of Absence (LOA) Support
Workers' Compensation Support
Onboarding & Offboarding
Verification of Employment
HR Audits & Compliance
HR Data Management
Data Analysis
Problem Solving
Microsoft Excel
Microsoft Office Suite
Communication Skills
Cross-Functional Collaboration
Process Improvement
Attention to Detail
Confidentiality & Compliance
Human Resources
Payroll
HR Business Partner
People Operations
Compensation & Benefits
HR Compliance
Benefits
401(k) Administration
Leave of Absence (LOA) Support
Workers' Compensation Support
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase