Camp Jamison · 21 hours ago
Operations & Finance Manager
United States
Contract
Remote
Mid Level
$30K/yr - $30K/yrCamp Jamison is a Philadelphia-rooted overnight summer camp committed to providing youth with a safe and supportive camp experience. They are hiring a part-time Operations & Finance Manager to oversee core operations workflows across finance, donor, and people operations, ensuring smooth and sustainable management as they grow.
Recreational Facilities & Services
Hiring Manager
Jacqueline McDonough, M. Ed.
Responsibilities
Track income and expenses consistently and accurately
Coordinate bill pay and vendor payments (with defined approval processes)
Maintain clean documentation for the accountant
Support monthly reconciliation and finance reporting preparation
Provide a simple weekly cash snapshot (what’s in / what’s out / what needs attention)
Send camper invoices and track payment status
Maintain an up-to-date list of outstanding balances
Send follow-up reminders using approved templates
Provide weekly reporting to the Executive Director
Enter donations into DonorPerfect
Maintain clean donor records and data accuracy
Generate weekly acknowledgment lists
Draft and send donor thank-you notes/letters for approval/signature when needed
Ensure donors are thanked promptly and consistently
Track staff onboarding paperwork and required documentation
Maintain organized staff files and operational checklists
Support seasonal hiring workflows through tracking, follow-ups, and document collection
Coordinate tax-season document preparation with the accountant (not filing taxes)
Maintain contractor compliance documentation (W-9 collection, 1099 tracking support)
Track insurance renewal timelines and maintain insurance documentation
Request and distribute Certificates of Insurance (COIs) to partners, vendors, and funders as needed
Qualification
Required
Track income and expenses consistently and accurately
Coordinate bill pay and vendor payments (with defined approval processes)
Maintain clean documentation for the accountant
Support monthly reconciliation and finance reporting preparation
Provide a simple weekly cash snapshot (what's in / what's out / what needs attention)
Send camper invoices and track payment status
Maintain an up-to-date list of outstanding balances
Send follow-up reminders using approved templates
Provide weekly reporting to the Executive Director
Enter donations into DonorPerfect
Maintain clean donor records and data accuracy
Generate weekly acknowledgment lists
Draft and send donor thank-you notes/letters for approval/signature when needed
Ensure donors are thanked promptly and consistently
Track staff onboarding paperwork and required documentation
Maintain organized staff files and operational checklists
Support seasonal hiring workflows through tracking, follow-ups, and document collection
Coordinate tax-season document preparation with the accountant (not filing taxes)
Maintain contractor compliance documentation (W-9 collection, 1099 tracking support)
Track insurance renewal timelines and maintain insurance documentation
Request and distribute Certificates of Insurance (COIs) to partners, vendors, and funders as needed
Comfortable using (or learning quickly): DonorPerfect, Google Drive / Google Sheets / Gmail, QuickBooks (or similar bookkeeping tools), Gusto (or similar payroll platform)
Highly organized, dependable, and proactive
Confident managing operational systems without needing constant oversight
Comfortable communicating professionally with families, vendors, and partners
Experienced with nonprofit operations, finance admin, or small business management
Trustworthy with sensitive and confidential information
Supportive of Camp Jamison's mission and values
Preferred
QuickBooks (or similar bookkeeping tools) — preferred
Gusto (or similar payroll platform) — admin support
Company
Camp Jamison
Mission Camp Jamison is dedicated to providing a diverse, inclusive, and affordable summer camp experience where children from all backgrounds can come together to learn, grow, and create lasting memories.
Founded in 2008
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase