UMOS, Inc. · 2 days ago
Administrative Assistant - Kennett, Missouri Regional Office
Kennett, MO
Full-time
Onsite
Entry Level
$16/hr - $21/hr
2+ years expUMOS, Inc. is seeking an Administrative Assistant for their Kennett, Missouri Regional Office. The role involves coordinating administrative activities, managing correspondence, and providing support to staff and clients while ensuring efficient office operations.
Health CareNon ProfitService Industry
Responsibilities
Is required to use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and be able to use several types of telephone systems along with email programs
Will coordinate and perform administrative activities and support by storing, retrieving, and integrating information for dissemination to staff and clients, answers and relays calls and messages, with follow-up to recipient in a professional manner
Open, sort, and distribute incoming correspondence, including faxes and email and schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
Receives visitors and program applicants/participants in a customer-oriented manner, gives program information to callers and visitors and directs to appropriate staff member
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies and verifying receipt of supplies
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
Will assist with negotiating with vendors on office equipment and/or supplies
Maintains workflow by studying methods, implementing cost reductions, and developing reporting procedures to resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
Creates and revises office systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and maintain HR files
Prepares and modifies documents including correspondence, reports, drafts, minutes, contracts, memos, emails, and other documents as requested
Maintains financial records, files, receipts; tracks invoices, billings, program data such as performance indicators, mailing lists, as well as other office records
Assists in coordination of planned activities, workshops, conferences, travel arrangements, venue arrangements
Provide technical assistance, training and support to fresh staff as needed
Attend meetings, conferences, workshops, and perform special projects and other related duties as assigned
Qualification
Required
Two years of vocational trade or equivalency supplemented by 2 years of college level work or equivalent experience of at least 2 years
Demonstrated ability either through education and/or experience, knowledge of corporate office protocol and customer service-oriented practices and procedures
Demonstrated ability to speak clearly, pleasantly, and courteously, and must possess good listening/comprehension skills
Must possess good organizational skills; be able to digest program facts and interpret them to visitors and applicants for services
Knowledge and experience in recent computer software, word perfect/Microsoft Word, excel, with demonstrated ability to type minimum of fifty words per minute
Preferred
Bilingual Spanish speaking preferred
Company
UMOS, Inc.
UMOS is a non-profit advocacy organization that provides programs and services which improve the employment, education, health, and housing of under-served populations.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$61.99MKey Investors
Howard G. Buffett FoundationU.S. Department of Agriculture
2023-02-24Grant· $5.1M
2022-10-04Grant· $56.89M
Leadership Team
Jose Martinez
President/Chief Executive Officer
Recent News
2024-01-20
Milwaukee Journal Sentinel
2024-01-20
Milwaukee Neighborhood News Service
2023-12-20
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