Indiana University · 2 days ago
Financial Administration Specialist, Budgetary Administration and Planning
Bloomington, IN
Full-time
Onsite
Entry, Mid Level
$60K/yr - $65K/yr
2+ years expIndiana University is committed to ethical, innovative, and sustainable business practices in their Office of Finance and Budget. The Financial Administration Specialist will manage financial operations, ensure compliance with fiscal policies, and provide oversight for audits and accounting processes.
Higher Education
Responsibilities
Independently manages financial operations for Integrated Public Media, working with RC fiscal officer as well as other campus, UCO, and unit staff
Provides oversight on accounting, gift revenue processing, and reconciliation to ensure alignment with IU fiscal policies and procedures alongside overall fiscal integrity
Evaluates processes and procedures, develops and implements changes to ensure accuracy, timeliness, and compliance to regulations and policies
Works collaboratively with associated auxiliary units, providing accounting and fiscal oversight for the auxiliary and business functions
Is responsible for and be the primary contact for all audits including IU annual audit, internal audits, and any other fiscal review
Provides oversight to credit card activity, including reconciliation, and ensuring compliance and review of chargebacks
Ensure best practices are followed as it relates to the processing of a high-level of gift revenue, including reviewing activity to ensure that utilization is aligned with corresponding donor intent, that gift income is reconciled as received, and that reimbursements are processed by the fellow financial administration specialist on a routine basis
Works closely with activities that function similar to business across The Media School including live event production
Reviews and approves travel, HRMS e-docs, and IUF documents; ensuring that the charges are reasonable and compliant and then taking the appropriate approval action
Makes sound business decisions based on data from internal institutional data (IUIE, DSI, etc.) and external data (public media resources, listener/viewer data, etc.). Makes recommendations regarding financial data and account structures. Seeks to develop additional tools and reports to deliver meaningful analysis in the most efficient manner. Performs audit activities to ensure IU policy compliance in a variety of areas, including payroll and income reconciliation
This role is a member of the Indiana Public Media leadership team. Advises management in a variety of matters related to and/or affected by financial policy and procedure. Serve as an expert resource to management on department and university financial policy and procedure, working to ensure departmental compliance with applicable rules and regulations through consultation with decision makers. Attends meetings to review and discuss topics and issues relative to the administration and conduct regular budget meetings with IPM leadership
Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college
Makes recommendations on policies and guidelines for division/department activities
Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity
Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds
Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans
Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees
Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets
May provide guidance to lower-level employees
Qualification
Required
Bachelor's degree in finance, business, or related field
2 years of relevant experience
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Highly thorough and dependable
Demonstrates a high level of accuracy, even under pressure
Intermediate understanding of technology; experience using electronic platforms to perform various tasks
Demonstrates experience solving problems with independent thought
Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
Ability to use standard office equipment such as phone, fax, scanner, etc
Experience managing workflows, processes, and/or data entry
Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
Demonstrates ability to interpret and apply concepts and policies to daily work functions
Ability to clearly present material and make it accessible to a variety of audiences
Ability to interpret financial documents from an accounting, policy, and practice perspective
Benefits
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Company
Indiana University
Indiana University looked for ways to promote innovation while assisting students in building better futures.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Nancy Paton
Vice President & Chief Communications and Marketing Officer
Aaron Neal
Deputy CIO
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