Teachers College, Columbia University · 22 hours ago
Academic Secretary - Philosophy & Education and Cultural Studies
New York, United States
Full-time
Hybrid
Mid Level
$55K/yr - $55K/yrTeachers College, Columbia University is seeking a full-time Academic Secretary to support the Philosophy and Education Program as well as the faculty under the Cultural Studies umbrella. The Academic Secretary will provide essential administrative support, including program coordination, budget management, and academic support under the direction of the Program Director and the Director of Academic Administration.
Higher Education
Responsibilities
Be the public face of the Program and its faculty: Respond to phone calls, emails, and inquiries from faculty and administrators within the College as well as colleagues, alumni, and prospective students
Maintain office readiness: Ensure all office equipment is functional, order office supplies, and work with outside vendors
Procurement: place orders for books, course supplies, and office supplies through Unimarket, and process any vendor POs, and honorarium payments through Unimarket
Liaise between the Program Faculty and other Teachers College Offices, including the preparation of certification exam materials for the Office of Doctoral Studies
Organize and maintain the Program suite, bulletin boards, and the Course Assistant office (329A HM); order snacks, water, wine, coffee, and tea for general consumption
Take minutes at Program meetings, maintain a list of office hours of all the staff/faculty for each term; coordinate program events; submit facilities work orders, IT tickets, and media services requests; collect and send mail; manage room reservations; copy, scan, and place orders; process reimbursements on Chrome River
Oversee the Program budget: program funds, course fees, professional development funds, and program director funds
Maintain Student Database including degree and program of study, contact information, and adviser assignments
Maintain student files/transcripts
Manage student communication: mailboxes and Listservs
Set up Doctoral defense receptions and proposal presentations
Help maintain accurate and current information through the program website, catalog, and study guides
Maintain up-to-date student files for faculty and process paperwork, certification exams, etc. for the Office of Doctoral Studies
Create and maintain student handbooks and advising materials
Assist students with registration; enter permission for students to register for courses; process student travel reimbursements on Chrome River
Create schedule detail packets for both FT and adjunct faculty
Follow up on course schedule details with faculty
Data entry and error checking of scheduling database (aka RAPOs)
Ascertain and process room and media reservations for classes
Edit the course schedule for summer, fall, and spring terms
Assist faculty in making financial aid awards to doctoral students through the Student Assistance Application (aka APEX) and work as a liaison with students and Financial Aid on all related matters
Assist faculty with the online application review system (Slate), produce student review forms, and act as a liaison with students and Admissions on related matters
Send out reminder notices; respond to colloquium-related inquiries; communicate with colloquium speakers to process honorariums and travel reimbursements; secure reservations for guest housing
Initiate and submit Visiting Students and Visiting Scholar J-1 Visa applications through the compass system (OISS) for visits to TC (approximately three or four annually); communicate with the visiting scholars and students on behalf of the program, fielding inquiries, etc
Establish and communicate department policies, such as dress code, expectations of conduct, and attendance guidelines; establish a work schedule by checking in with work-study students periodically; provide effective and fair training; develop guidelines for the GSC; meet with them throughout the academic year; oversee GSC budget, events, duplicating, reimbursements, and facilities, and media requests
Qualification
Required
Bachelor of Arts degree; word processing, creation of spreadsheets, and database experience (MS Word, EXCEL )
Ability to manage confidential and sensitive information
Ability to multitask among different faculty, programs, and priorities
Preferred
Master's degree
Experience in higher education administration
Company
Teachers College, Columbia University
The official account of Teachers College, Columbia University, the first & largest grad school of education in the US.
Founded in 1887
1001-5000 employees
H1B Sponsorship
Teachers College, Columbia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (6)
2023 (10)
2022 (7)
2021 (6)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Amy E. Hawley Alvarez
Director of Strategic Partnerships, Office of the President
Barbara Sabitzer
International Projects and Partnerships Manager
Recent News
Government Technology US
2025-11-01
Government Technology US
2025-10-29
Company data provided by crunchbase