Wilmar · 2 days ago
Purchasing & Office Support Coordinator
Kent, WA
Full-time
Onsite
Entry Level
$20/hr - $25/hr
1+ years expWilmar is seeking a Purchasing & Office Support Coordinator to manage purchasing administration and front-office operations. The role involves maintaining purchasing data accuracy, vendor updates, and internal supply ordering while also serving as the first point of contact for visitors and phone calls.
AutomotiveDeveloper ToolsRetail
No H1B
Responsibilities
Ready Ship Reports
Maintain and update Ready Ship reporting
Track items, dates, and status changes accurately
Basic Excel work required (filters, formatting, sorting)
Maintain a summary tracker for vendor rollout updates
Update status notes and timelines based on internal inputs
Follow up with vendors on missing information, confirmations, or updates
Document responses and status changes clearly
Track repackaging items and status
Maintain updates in shared trackers and communicate changes to the team
Update purchasing category trackers and basic item attributes
Maintain clean, consistent data entry standards
Place internal supply orders as requested by departments
Use team credit card per internal process
Track orders, receipts, and delivery timing
Support reconciliation of internal purchasing statements
Match receipts/orders to transactions and flag gaps for review
Greet visitors, manage front desk coverage, and maintain a professional office experience
Answer and route incoming calls and emails
Manage incoming/outgoing mail and deliveries
Maintain office supplies and shared kitchen/common areas
Support basic office coordination (meeting setup, light scheduling and travel planning support, signage, general organization)
Assist with simple administrative tasks as needed (scanning, filing, document organization)
Qualification
Required
1+ year experience in purchasing coordinator, data entry or administrative role (or equivalent)
Comfortable working in Excel at a basic level (filters, sorting, formatting, simple data cleanup; pivot tables a plus)
Experience with Microsoft Outlook calendar management
Strong attention to detail and accuracy (data entry matters in purchasing)
Professional communication skills (phone, email, in-person)
Reliable follow-through and ability to manage recurring weekly tasks
Comfortable working with shared email inboxes and basic purchasing documentation
Preferred
Experience supporting purchasing, supply chain, operations, or vendor coordination
Experience using an ERP system, purchasing system, or shared tracking tools
Experience with statement/receipt matching or light reconciliation work
Benefits
Medical, Dental and Vision insurance
401(k) plan with employer match
Paid vacation and sick time
Eight paid holidays
Annual incentive plan
Company-paid long term disability
Company-paid life insurance
Employee assistance program
Voluntary supplemental benefits
Employee product discount
Company
Wilmar
Wilmar is a supplier, distributor, and category manager of specialty tools, hand tools, and equipment.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Rainier Partners
2022-01-06Private Equity
2022-01-06Acquired
Leadership Team
J
Jon Cantalini
CEO
Recent News
2025-11-19
2025-08-15
EIN Presswire
2025-08-08
Company data provided by crunchbase