Indiana University · 1 week ago
Administrative Assistant to the Vice Provost and Dean, IU Graduate School
Bloomington, IN
Full-time
Onsite
Mid Level
$22.59/hr - $22.59/hr
4+ years expIndiana University is committed to excellence in graduate education and fostering a diverse community of scholars. They are seeking an Administrative Assistant to provide support to the Vice Provost and Dean, managing schedules, coordinating meetings, and serving as a liaison with faculty and administrators.
Higher Education
Responsibilities
Participates, coordinates logistical considerations, attends, and takes minutes at various committees/meetings chaired by the Vice Provost/Dean
Manages the complex calendar for the Dean
Serves as primary point of contact and liaison for the Vice Provost/Dean with faculty and administrators on campus
Assembles research information and background files for meetings/appointments and creates agendas
Arranges videoconferencing/bridges and provides meeting support
Screens calls and emails for the Dean and operates with discretion in regard to sensitive data
Plans general itineraries, manages travel arrangements and reimbursements for the Vice Provost/Dean
Manages several Teams channels for the office
Provides administrative support to executives, exercising confidentiality, tact and diplomacy
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
Manages executive's calendar, meetings, travel, correspondence, and budget
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided
May perform other duties related to maintaining an internal website and/or working with social media
Qualification
Required
High school diploma or equivalent (such as HSED or GED)
4 years of relevant experience
Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Excellent collaboration and team building skills
Demonstrates excellent judgment and decision-making skills
Effective conflict management skills
Benefits
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Company
Indiana University
Indiana University looked for ways to promote innovation while assisting students in building better futures.
10001+ employees
H1B Sponsorship
Indiana University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (187)
2024 (146)
2023 (127)
2022 (119)
2021 (81)
2020 (79)
Funding
Current Stage
Late StageLeadership Team
Nancy Paton
Vice President & Chief Communications and Marketing Officer
Aaron Neal
Deputy CIO
Recent News
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