Indiana University · 1 day ago
Purchasing Coordinator (Procurement Rep), Auxiliary Business Services
Bloomington, IN
Full-time
Onsite
Entry, Mid Level
2+ years expIndiana University is a diverse organization that provides essential services to students, faculty, and staff. The Purchasing Coordinator role focuses on supporting procurement functions, managing invoices, and collaborating with various departments to enhance efficiency.
Higher Education
Responsibilities
Uses the internal dining inventory software to run reports, review receipts, and compare to supplier invoices
Inputs receipts in IU's procurement system, Buy.IU
Invoices data entry into OnBase
Reviews invoices for accuracy and answering questions related to invoices or the accounts payable process
Reviews open purchase orders and closes them as needed
Communicates with suppliers and internal customers regarding invoices in a timely manner
Collaborates with the Student Life and Auxiliaries Shared Services purchasing team to improve processes
Under moderate supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university
Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers
Responds to employee inquiries and requests and explains policies and procedures
Monitors procurement processes and communicates issues with supervisor to inform decisions
Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed
Prepares reports to monitor outstanding procurement documents and payments
Qualification
Required
High school diploma or equivalent (such as HSED or GED)
2 years in relevant field
Proficient in written and verbal communication skills
Ability to build strong customer relationships
Instills commitment to organizational goals
Ability to influence internal and/or external constituents
Possesses flexibility to work in a fast-paced, dynamic environment
Promotes information sharing
Preferred
Purchasing experience
Experience with IU systems and policies
Familiarity with Microsoft Office software
Benefits
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Company
Indiana University
Indiana University looked for ways to promote innovation while assisting students in building better futures.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Nancy Paton
Vice President & Chief Communications and Marketing Officer
Aaron Neal
Deputy CIO
Recent News
Inside INdiana Business
2026-01-13
2025-10-31
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