Helix Traffic Solutions, LLC · 5 days ago
Admin - Office Manager
Tonawanda, NY
Contract
Onsite
Mid Level
3+ years expHelix Traffic Solutions is a national leader in traffic control and roadway infrastructure services, and they are seeking an Office Manager for their Tonawanda, NY office. The Office Manager will oversee daily administrative, operational, and financial support functions to ensure efficient workflow and compliance with company policies.
Public SafetyTransportation
Responsibilities
Oversee day-to-day office operations to ensure a smooth and efficient workflow
Manage office supplies, equipment, and vendor relationships
Coordinate scheduling, deadlines, and workflow of accounting responsibilities
Assist with billing, invoicing, accounts receivable, and collections
Track expenses and assist with budgeting and financial reporting
Maintain accurate records, files, and documentation (digital and physical)
Manage client correspondence, document requests, and follow-ups
Assist with general ledger, journal entries, financial reporting and account reconciliation
Banking, check writing, ACH and positive pay
Ensure compliance with company policies, accounting regulations, and confidentiality standards
Assist with audit preparation and regulatory documentation
Monitor deadlines for tax filings and client deliverables
Audit and maintenance of client and company contracts
Qualification
Required
Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred
3–5 years of experience in office management, accounting support, or administrative roles
Experience in an accounting or professional services firm strongly preferred
QuickBooks or NetSuite experience a plus
Preferred
Team Player
Accounting Background
Experience with Contracts
Go-Getter
Eager to Learn
Benefits
Paid Time Off
Paid Holidays
Life Insurance
Health, Dental and Vision Insurance
Wellness Programs
401K with Employer Match
Company
Helix Traffic Solutions, LLC
Helix Traffic Solutions is a traffic control and work zone management group.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2021-08-17Acquired
Recent News
2025-08-05
Rochester Business Journal
2025-04-03
Company data provided by crunchbase