Indiana University · 2 days ago
Political Science Graduate Office Coordinator (Student Services Coord)
Bloomington, IN
Full-time
Onsite
Entry Level
$42K/yr - $42K/yr
2+ years expIndiana University is a prominent educational institution offering a graduate program in Political Science. They are seeking a Graduate Office Coordinator to oversee the graduate office's activities, support the Accelerated Master Program, and provide administrative assistance to students and faculty.
Higher Education
Responsibilities
Oversees the Accelerated Master Program. This entails assisting with recruitment to the AMP program as well as all administrative support, to include admissions to the program, advising students on course and program requirements, record-keeping, and processing eDoc submissions related to the AMP degree
Provides general administrative support for the graduate office, including answering questions about the program and requirements from both current and prospective students, advising students when and how to complete administrative forms, assisting students with scheduling meetings with faculty committees, among other general tasks
Remains fully up to date on departmental and university policies and procedures and maintains proficiency in relevant software systems and applications used by the graduate office
Maintains up to date and accurate records and run audits of graduate student progress for DGS
Collects graduate course descriptions and enters all authorizations for any student enrolling in political science graduate courses
Processes graduate admissions, which includes communicating with applicants about missing application materials, extending offers to admitted students, overseeing the admission process once offers are accepted
Plans graduate events and social activities, to include new student orientation, graduate celebrations, graduate recruitment visits, etc
Produces student contracts for funded students, collects signatures and shares with appropriate hiring office
Processes scholarship funds to graduate students using university system
Updates and maintains graduate page on the departmental website
Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail
Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation
Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains student records and databases
Provides directions, support, and information to student organization representatives and other visitors to the department
Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials
Assists with ordering or creation of promotional materials for student organizations or departmental needs
Takes on tasks of increasing complexity, such as performing benchmarking research of student services initiatives at other higher education institutions or designing routine surveys to gauge student satisfaction and program effectiveness
May provide guidance to other Student Services Coordinators
Qualification
Required
High school diploma or equivalent (such as HSED or GED)
2 years of in office environment, higher education, or related field
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
Maintains a high degree of professionalism
Demonstrates ability to maintain confidential information
Effective interpersonal skills
Demonstrates customer service skills
Preferred
Bachelor's degree
Experience working in a higher education or academic office setting
Experience with creating or working in databases
Skilled in scheduling and organizing events
Familiarity with university policies and procedures
Benefits
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Company
Indiana University
Indiana University looked for ways to promote innovation while assisting students in building better futures.
10001+ employees
H1B Sponsorship
Indiana University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (187)
2024 (146)
2023 (127)
2022 (119)
2021 (81)
2020 (79)
Funding
Current Stage
Late StageLeadership Team
Nancy Paton
Vice President & Chief Communications and Marketing Officer
Aaron Neal
Deputy CIO
Recent News
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