Artist Growth · 1 day ago
Administrative Manager
Nashville, TN
Full-time
Onsite
Senior Level
5+ years expArtist Growth is a company that focuses on comprehensive office operations and administrative functions. They are seeking an Administrative Manager to oversee office management, compliance programs, and financial operations support while ensuring smooth execution of day-to-day business operations across multiple functional areas.
Content CreatorsData ManagementEnterprise SoftwareMedia and EntertainmentMobileMusicMusic LabelSoftware Engineering
Responsibilities
Manage and oversee office management functions (mail, supplies, materials, equipment, landlord communications, etc.)
Oversee company filing systems and document management policies
Coordinate with facilities and vendors for office needs and services
Manage company certifications and renewals (insurance, business licenses, trademarks, etc.)
Support company-wide administrative initiatives and projects
Maintain organized systems for document retention and retrieval
Maintain employee records and HRIS system accuracy
Process employee status changes (new hires, terminations, promotions, transfers)
Manage PTO tracking, requests, and accrual maintenance
Coordinate onboarding and offboarding administrative tasks
Process employee data changes (addresses, emergency contacts, etc.)
Support benefits enrollment and changes in HRIS
Generate HR reports and maintain compliance documentation
Assist with open enrollment administration
Serve as the first point of contact for basic HR system questions
Manage weekly accounts payable processing
Oversee execution of invoicing and collections (Enterprise and SMB clients)
Process staff expense approvals and reimbursements
Monitor bank accounts and coordinate wire transfer setups
Maintain vendor relationships and payment schedules
Oversee payroll processing and management
Maintain and execute expense management policies
Assist CFO with monthly cash planning and financial reporting
Respond to general accounting inquiries
Support month-end and year-end closing processes
Coordinate with HR on compensation-related matters
Oversee team project tracking systems to monitor progress and deliverables
Collaborate with department heads on timelines and accountability measures
Support execution of operational processes and procedures
Identify process improvements and operational efficiencies
Assist in coordinating cross-functional initiatives and projects
Collaborate with CTO on regulatory compliance programs (SOC2, GDPR)
Maintain documentation of policies and procedures
Support compliance audits and certifications
Coordinate administrative aspects of compliance initiatives
Ensure adherence to company policies and regulatory requirements
Manage administrative vendor relationships and contracts
Maintain personnel files in compliance with regulations
Qualification
Required
5+ years office management, operations, or administrative experience
3+ years experience with accounts payable/receivable and financial operations
2+ years experience with HRIS systems and HR administration
Experience with accounting software (QuickBooks, Bill.com, Sage, etc.)
Proficiency with HRIS platforms (BambooHR, Rippling, Gusto, or similar)
Understanding of payroll processing and compliance
Knowledge of basic HR compliance and record-keeping requirements
Strong organizational and project management skills
Proficiency with Microsoft Office Suite, Google Suite, and collaboration tools
Detail-oriented with strong numerical accuracy
Preferred
Technology/SaaS environment experience preferred
Experience with compliance programs (SOC2, GDPR) a plus
Company
Artist Growth
Artist Growth is on a mission to empower every creator and media company with the business tools they need to cultivate success.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$5.29MKey Investors
DeepWork Capital
2023-06-26Series Unknown· $3.29M
2021-10-01Series Unknown
2013-03-15Seed· $2M
Leadership Team
Matt Urmy
Founder & CEO
Recent News
2024-12-07
2024-03-16
Company data provided by crunchbase