ProSearch · 2 days ago
Temporary Executive Administrative Assistant | Greater Portland
Westbrook, ME
Full-time
Onsite
Mid Level
$30/hr - $35/hr
3+ years expProSearch is a leading employer in Maine, seeking an Executive Assistant for a short-term opportunity with longer-term potential. The role involves managing executive operations, supporting leadership, and ensuring effective communication and organization within the team.
ConsultingCyber SecurityEdiscoveryLegalRetailShopping
Responsibilities
Manage executive calendars, scheduling, and meeting logistics with strong attention to priorities and deadlines
Anticipate needs and proactively plan ahead for meetings, travel, and deliverables
Coordinate domestic travel and related arrangements
Serve as a professional point of contact for internal and external stakeholders
Plan, organize, and support meetings, including tracking follow-ups and action items
Assist with presentations, reports, and executive communications
Process expense reports, invoices, and other administrative documentation
Support special projects and cross-functional initiatives as needed
Contribute to a positive, collaborative administrative team environment
Qualification
Required
Proven experience supporting senior-level or executive leaders
Strong calendar management, time management, and gatekeeping skills
Ability to anticipate needs and adjust priorities independently
High level of professionalism and discretion with confidential information
Excellent written and verbal communication skills
Confidence working in a fast-moving, deadline-driven environment
Proficiency with Microsoft Office and standard office technology
Executive administrative support: 3 years (Required)
Microsoft Office: 3 years (Required)
Ability to Commute: Westbrook, ME (Required)
Preferred
Project management experience
Comfort working on-site five days per week
Benefits
Dental insurance
Health insurance
Paid time off
Company
ProSearch
ProSearch is a leading provider of comprehensive discovery solutions to corporate legal departments and law firms, empowering them to better manage their portfolio of matters for improved legal and business outcomes.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2023-10-19Acquired
Leadership Team
Julia Hasenzahl
Co-Founder & CEO
Recent News
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