Econsult Solutions · 8 hours ago
Administrative Associate
Philadelphia, PA
Full-time
Onsite
New Grad, Entry LevelEconsult Solutions Inc. is a specialized economic consulting firm that provides tailored solutions to businesses and public policymakers. They are seeking a detail-oriented Administrative Associate to support daily operations, ensuring project teams and client engagements operate efficiently.
AnalyticsConsultingPublic Relations
Responsibilities
Prepare accurate monthly client invoices using QuickBooks and our internal timekeeping system
Assist with ongoing accounts payable/receivable, expense reporting, and light bookkeeping
Track outstanding invoices and support collections in coordination with leadership
Organize contract files and support Directors/VPs with identifying key invoicing milestones throughout each project and understanding client procurement procedures
Oversee day-to-day office operations, including vendor management, supply ordering, and facilities coordination
Support food ordering and logistics for staff lunches and firm gatherings
Monitor operational workflows and identify opportunities to streamline processes
Support project teams as needed on complex multi-team scheduling needs and client-facing meetings
Serve as a reliable point-of-contact for administrative needs across the firm
Qualification
Required
Strong administrative and financial coordination experience
Experience with QuickBooks and internal timekeeping systems
Ability to prepare accurate monthly client invoices
Experience with accounts payable/receivable and expense reporting
Light bookkeeping experience
Ability to track outstanding invoices and support collections
Organizational skills for managing contract files
Ability to support Directors/VPs with invoicing milestones
Understanding of client procurement procedures
Experience in overseeing day-to-day office operations
Vendor management experience
Supply ordering experience
Facilities coordination experience
Ability to support food ordering and logistics for staff lunches and gatherings
Ability to monitor operational workflows and identify process improvement opportunities
Experience supporting project teams with scheduling needs
Ability to serve as a reliable point-of-contact for administrative needs
Company
Econsult Solutions
Econsult Solutions provides economic consulting and analytical services.
Founded in 2013
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Wendy Gabriele
Chief Administrative Officer (CAO)
Recent News
2026-01-11
24-7 Press Release Newswire
2025-09-16
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