Blue Peak Tents · 15 hours ago
Senior Administrator
Chicago, IL
Full-time
Onsite
Senior Level
5+ years expBlue Peak Tents is a company that supports its leadership team across various operational functions. The Senior Administrator role is focused on providing high-level administrative support, improving systems, and ensuring leadership efficiency in a fast-growing environment.
Events Services
Responsibilities
Own and maintain core people processes including the employee handbook, policies, and internal documentation
Manage HR administration including employee onboarding and offboarding, payroll coordination, benefits administration, and data accuracy
Support hiring processes end to end, including job posting coordination, interview scheduling, candidate communication, and offer documentation
Partner with leadership to ensure compliance, clarity, and consistency across HR related processes
Serve as a point of contact for employees on administrative and policy related questions
Own administrative needs related to insurance, legal matters, and vendor coordination
Help maintain organization and documentation across financial, legal, and compliance related areas
Own preparation and coordination of recurring and ad hoc reporting for the CFO, ensuring accuracy, clarity, and timeliness
Provide direct administrative and tactical support to the CEO and CFO, including calendar coordination, meeting preparation, follow ups, priority tracking, and execution support across key initiatives
Support leadership with ad hoc analysis, research, and preparation of materials for internal reviews, board meetings, and external partners
Proactively track leadership priorities, deadlines, and open loops; surface risks, conflicts, and decision points before they become urgent
Own follow-through on executive decisions by translating them into actions, owners, and timelines
Prepare leadership for meetings and decisions by ensuring context, materials, and next steps are clear in advance
Serve as a power user of Microsoft tools, with particular strength in Excel and PowerPoint
Build and maintain spreadsheets, trackers, and light financial models to support decision making
Create clear, professional presentations and internal documents for leadership and stakeholders
Continuously improve administrative systems, workflows, and documentation to support a growing organization
Qualification
Required
5 to 8 years of experience in an administrative, operations, executive support, or Chief of Staff type role
Demonstrated experience managing HR administration, payroll systems, or people operations processes
Advanced proficiency in Microsoft Excel and PowerPoint, with comfort performing financial and analytical work
Highly organized, detail oriented, and able to manage multiple priorities with minimal direction
Strong written and verbal communication skills with a professional and confident presence
Able to handle sensitive information with discretion and sound judgment
Benefits
Health Insurance
Dental Insurance
Vision insurance
Life Insurance
PTO
Company
Blue Peak Tents
With a strong track record of excellence, we specialize in creating unforgettable events through innovative design, meticulous attention to detail, and reliable execution.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase