JewishColumbus · 1 week ago
Senior Administrative Coordinator
Columbus, Ohio Metropolitan Area
Full-time
Onsite
Senior Level
5+ years expJewishColumbus is an organization that focuses on community support and development, and they are seeking a Senior Administrative Coordinator to enhance their operational efficiency. This role involves managing complex scheduling, supporting governance meetings, and providing comprehensive administrative support to various teams within the organization.
Non-profit Organization Management
Hiring Manager
Jewel Golphin, SHRM-CP
Responsibilities
Manage heavy and dynamic calendars for multiple staff and executive team members, balancing competing priorities and making real-time adjustments as needed
Coordinate meetings across multiple time zones and internal and external stakeholders, ensuring clear logistics, timely communication, and accurate calendar details
Anticipate scheduling conflicts and proactively recommend solutions to support efficient use of time and smooth workflow
Prepare, record, and distribute accurate meeting minutes for all Board and Executive Committee meetings in accordance with established timelines
Provide audiovisual (AV) setup and operational support for meetings, ensuring equipment is prepared, functional, and issues are addressed promptly to support meeting continuity
Maintain and organize official Board and Executive Committee records, ensuring prior-month meeting minutes are reviewed, finalized, approved, and properly archived after each meeting, in accordance with established quality standards, timelines, and accuracy requirements
Coordinate and process Board and Executive Committee resolutions, including obtaining required signatures promptly and filing fully executed documents in the designated resolution folder immediately following meetings
Track and document all electronic votes (e-votes), including related email correspondence, ensuring each action is accurately recorded and stored in the appropriate governance folders
Build and maintain HR and Finance reports as assigned, ensuring data accuracy, consistency, and timely completion
Compile and organize information for recurring and ad hoc reporting, including payroll-related data and compliance requirements
Track, reconcile, and report monthly expenses for staff, ensuring completeness, accuracy, and adherence to internal reporting standards and deadlines
Provide comprehensive administrative support primarily to the HR and Finance teams, with additional support to other departments and staff as needed
Maintain confidential records and files, handling sensitive information with discretion and in accordance with organizational policies
Provide project and research support, including gathering information, tracking tasks, and supporting follow-through as assigned
Oversee the inventory, maintenance, and upkeep of organizational equipment and property, ensuring assets are functional, tracked, and properly maintained
Coordinate and manage building maintenance services, serving as the primary point of contact to ensure requests are addressed promptly and fully resolved
Qualification
Required
Maintains a polished, professional appearance in demeanor and dress, appropriate for a Board- and executive-facing role
Demonstrates a friendly, personable, and service-oriented approach, with a strong commitment to internal and external customer service
Exhibits sound judgment, discretion, and integrity in handling confidential and sensitive information
Builds trust and works collaboratively with staff across departments to support shared goals and achieve results
Possesses advanced administrative and technical skills paired with a proactive, solution-oriented mindset
Brings a broad range of experience and comfort managing complex situations, with the initiative, judgment, and cultural awareness needed to uphold and represent JewishColumbus' values and organizational culture
Preferred
5+ years of progressively responsible administrative or executive administrative experience, supporting senior leaders, cross-functional teams, or governance bodies in a professional office environment
Demonstrated ability to work effectively as part of a team, balancing multiple priorities and collaborating across departments
Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner, with the ability to produce accurate, professional-quality documents and reports
Strong experience creating forms and fillable PDFs using Adobe Acrobat, including formatting, version control, and usability considerations
Working knowledge of Zoom, and familiarity with Salesforce and Foundant (or similar CRM and grants-management systems) preferred
Company
JewishColumbus
With each thing we do, we aspire to unite our community.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Julie Tilson Stanley
President and Interim CEO
Tina Stieben
Chief Financial Officer
Company data provided by crunchbase