Chef Ann Foundation · 3 days ago
Human Resources and Office Coordinator
Boulder, CO
Full-time
Hybrid
Mid Level
$24.37/hr - $30.74/hr
3+ years expChef Ann Foundation is dedicated to ensuring that all children have access to fresh, healthy food. The Human Resources and Office Coordinator will support the COO and contribute to a well-organized office and virtual work environment, providing administrative and HR support to enhance team member experience.
Non-profit Organization Management
Responsibilities
Conduct Technical support such as job posting, communication with Hiring Leaders/candidates, folder organization, interview support, and reference checks within our Applicant Tracking System (ATS) and G Suite
Collaborate with Human Resources and Technology teams to onboard new team members; process offer letters, create and maintain personnel files, complete I-9 E-Verify requirements, as well as ongoing file maintenance
Manage team member birthday celebrations and gifts
Coordinate anniversary recognition and gifts
Coordinate life events cards/gifts, or recognition
Oversee new team member welcome packages
Support employee recognition initiatives
Maintain physical inventory of team member items
Manage team member documents and file systems (electronic and paper)
Oversee employee public files
Provide comprehensive administrative support to the COO; serve as the initial point of contact for general incoming emails and phone calls across multiple accounts
Provide meeting support, including note-taking, documentation, and technical assistance for monthly all-staff meetings and organizational gatherings
Write and edit memos for the COO and business services directors
Plan and coordinate team retreats and organizational gatherings
Assist with end-of-year reporting; coordinate quarterly all-team activities (scheduling, presenters, supplies); maintain signature documents
Manage multiple Google Calendars and schedule meetings with logistics coordination
Create and update PowerPoint and Google Slides presentations; develop and maintain spreadsheets in Microsoft Excel and Google Sheets
Ensure physical office space remains orderly and welcoming through systematic filing, organizational maintenance, promotional goods inventory management, and supply oversight
Process office mail and bank deposits; receive and distribute mail; check voicemails; handle shipments; troubleshoot non-IT equipment
Create accounts for new employees; maintain laptop inventory tracking for incoming and outgoing computers
Assist with payroll and accounting system data entry
And other duties as assigned within the scope of this position
Qualification
Required
High school diploma
Minimum of 3 years of experience in an administrative or Human Resources support role
Ability to manage sensitive, complex, confidential information and maintain confidentiality
High level of computer proficiency, including but not limited to Google (G-Suite), and Microsoft Office Suite
Adept at maintaining and improving procedural processes
Ability to work virtually and in the office
Detail-oriented, with good organization skills and a high degree of accuracy
High level of computer proficiency, including but not limited to Google (G-Suite), Microsoft Office Suite, and Mac OS
Ability to travel outside of Boulder up to 10% a year
Preferred
Associate's and/or Bachelor's degree
Previous experience with Applicant Tracking Systems (ATS), Payroll / Accounting Systems, HRIS, and project management software
aPHR / PHR or SHRM-CP certification
Benefits
Medical
Pharmacy
Dental
Vision
Short-term disability
Long-term disability
Group life insurance
Accident insurance
Critical illness insurance
Hospital indemnity
403(b) retirement plan with a match
Holidays & paid time off
Company
Chef Ann Foundation
Chef Ann Foundation provides tools, resources, and funding for schools to create healthier food and redefine lunchroom environments.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.3MKey Investors
Whole Foods Market Foundation
2025-06-01Grant· $0.3M
Leadership Team
Mara Fleishman
Chief Executive Officer
Leslie Stafford
Chief Operating Officer
Recent News
2025-10-03
2025-02-05
Company data provided by crunchbase