Stafford County Public Schools · 1 day ago
Administrative Assistant II 11month 2026-2027
Fredericksburg, VA
Full-time
Onsite
Entry Level
2+ years expStafford County Public Schools is seeking an Administrative Assistant to provide general clerical support within the assigned school or department. The role involves effective communication, managing public inquiries, and maintaining accurate records while demonstrating core values of the school system.
EducationHigher Education
Responsibilities
Prepare, type, print, and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)
Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
Providing copy-editing and other quality check support to colleagues
Maintain accurate, accessible archives of all communications
Develop and maintain contact databases as required
Welcome and screen visitors and callers
Identifies needs of visitors and callers, addresses questions directly when possible, and triages requests to appropriate colleague
Engage in ongoing professional development relevant to position
Respond promptly and thoroughly to written and oral requests for information
Maintain a clean, neat appearance, appropriate to position
Maintain a record of appropriate attendance and punctuality
Serve as an optimal role model for students, colleagues, and the general public
Work in close harmony with colleagues, supervisors, and co-workers
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality
Perform other related duties as required/assigned
Qualification
Required
High school diploma or equivalent required
Two (2) years of professional experience required
Demonstrate strong attention to detail in record keeping and written communication
Ability to work well with colleagues and the public
Prepare, type, print, and distribute a variety of written materials through established communication systems
Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
Providing copy-editing and other quality check support to colleagues
Maintain accurate, accessible archives of all communications
Develop and maintain contact databases as required
Welcome and screen visitors and callers
Identify needs of visitors and callers, address questions directly when possible, and triage requests to appropriate colleague
Engage in ongoing professional development relevant to position
Respond promptly and thoroughly to written and oral requests for information
Maintain a clean, neat appearance, appropriate to position
Maintain a record of appropriate attendance and punctuality
Serve as an optimal role model for students, colleagues, and the general public
Work in close harmony with colleagues, supervisors, and co-workers
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality
Perform other related duties as required/assigned
Knowledge of appropriate professional English grammar, usage, spelling, punctuation, and publication
Skills in use of Microsoft Office, especially Word, Excel, and PowerPoint
Skills in use of Google Drive, including Docs, Sheets, Slides, and Forms
Deliver effective written and verbal communication
Manage time and tasks effectively
Consistently implement SCPS policies, regulations, and procedures relevant to office operations
Work cooperatively in a team environment to meet goals
Organize and perform work independently
Work on multiple projects while meeting all deadlines
Show sustained effort and enthusiasm in quality and quantity of work
Work environment is inside, with moderate noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements
The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects
Standing for prolonged periods
Sitting for prolonged periods
Repetitive motions with the hands, wrists, or fingers
Ability to feel, grasp, or hold objects by hand
Discernment of colors visually
Discernment of letters or numbers
Understanding and communicating in spoken language
Understanding and communicating in written language
Perception of sounds
Making decisions using logic and rational thinking
Preferred
Coursework or certifications related to clerical duties preferred
Prior experience in clerical roles preferred
Company
Stafford County Public Schools
Stafford County Public Schools is a dynamic, goal-oriented learning community.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dave Mirra
Chief Technology Officer
Jay Cooke
Chief Technology Officer
Recent News
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