Pocketbook Agency · 23 hours ago
Executive/Personal Assistant to Entertainment Couple
Pasadena, CA
Full-time
Hybrid
Mid Level
$0/yr - $120K/yrPocketbook Agency is seeking an Executive/Personal Assistant to support a couple in the entertainment industry. The role involves managing household operations, coordinating travel, and providing professional support to ensure a smooth lifestyle for the couple.
ConsultingRecruitingStaffing Agency
Responsibilities
Manage and coordinate all aspects of household operations across multiple homes
Oversee scheduling for the couple, ensuring accuracy, clarity, and efficiency
Coordinate with household employees (housekeepers, house managers, landscapers, vendors, contractors, etc.)
Maintain organized digital filing systems, including photos, videos, documents, and archives
Create documents, spreadsheets, and organizational materials as needed
Ensure professional, timely communication and confirm receipt of information with all parties
Weekly open items updates
Coordinate childcare schedules and communication with nannies
Arrange travel and logistics for the family, nannies, and pets
Coordinate all travel logistics, including flights, accommodations, ground transportation, itineraries, and on-the-ground support
Be available during the couple’s travel hours for needs or adjustments
Travel on behalf of the couple as required, including advance travel to prepare environments during relocations or extended stays
Interface with agents, business management firm, attorneys, production teams, and other professional representatives
Understand film production schedules, call times, and calendar requirements
Ensure all production-related scheduling is accurate and optimized
Be willing and available to travel for film production for the duration required by the couple
Maintain joint calendars with thorough, thoughtfully crafted event details (names, company, address, suite numbers, parking details, etc.)
Provide the couple with the next day’s calendar each evening (after 5 PM) and a morning reminder before 9 AM. Time zone is dependent on client’s location
Organize and streamline communication across the couple’s personal and professional networks
Qualification
Required
Highly organized, detail-oriented, proactive, and able to anticipate needs
Tech-savvy: strong computer skills, digital filing, backups, organization systems
Strong written and verbal communication skills; professional tone at all times
Experience coordinating complex schedules across multiple time zones
Experience managing or collaborating with household staff
Ability to remain flexible as the couple's needs evolve
Discretion, confidentiality, and professionalism are essential
Preferred
Familiarity with film production and production schedules
Benefits
Medical stipend
401(k)
PTO
Company
Pocketbook Agency
Pocketbook Agency is an award-winning, premier boutique recruitment firm specializing in elite administrative and support talent across the United States.
Founded in 2014
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Brittany Dolin
Co-Founder
Nicole Dayan
Co-Founder
Recent News
2025-11-05
Company data provided by crunchbase