Fuel Talent · 1 week ago
Administrative Assistant and Office Coordinator
Seattle, WA
Full-time
Onsite
Entry Level
$75K/yr - $95K/yr
2+ years expFuel Talent is partnering with an investment firm to find a full-time Administrative Assistant and Office Coordinator for their Seattle office. The role involves providing administrative support to the firm's managing directors and CFO, handling scheduling, and maintaining office organization.
EmploymentHuman ResourcesRecruiting
Hiring Manager
Shauna Conlon
Responsibilities
Assist the administrative team in providing administrative support to the firms Seattle based Managing Directors, CFO, and Partner
Provide scheduling and calendar support
Provide •front of house• support, handling phones and messaging functions, meet and greet visitors/guests/tenants
Open/Close office each day
Handle tenant and subtenant requests (meeting rooms, keys, maintenance, parking passes, validation etc.)
Process all incoming and outbound mail and deliveries
Maintain orderly and tidy visitor areas, lobby and conference rooms, including management of conference room calendar
Maintain orderly and stocked supply rooms and kitchen, including ordering of supplies
Maintain relationships with vendors for supplies and services
Perform general clerical duties: copying, mailing, and filing
Process and track expense reports for all members of investment team
Prepare trip packets for business travel as requested
Prepare meeting materials as requested
Create and modify various Microsoft Office documents as requested
Field phone calls and promptly deliver messages to intended recipients
Partner with Chief of Staff to assist in event planning
Partner with Chief of Staff to develop best practices for processes and procedures related to business
Assist with web site updates and maintenance
Other duties as assigned
Qualification
Required
Highly organized
Detail-oriented
Positive 'can-do' attitude
Motivated and ready to make an immediate impact
Proficiency with Microsoft Office, Zoom, Google, and Dropbox
Strong attention to detail and excellent organizational skills
Ability to multi-task in a fast-paced and deadline driven environment
Ability to maintain professionalism and a positive attitude at all times
Ability to work well in a team environment
Eagerness to learn about the venture capital business
Ability to work 'in office' Monday-Friday, 9am-5pm
Preferred
2+ years of administrative support experience
4-Year degree or business vocational school education
Previous experience in a professional office setting
Experience integrating AI into daily ops to drive efficiency
Benefits
Generous medical/dental/vision plans
401-k program
Paid parking onsite
Paid mobile phone service
Company
Fuel Talent
Fuel Talent offers staffing and recruiting services.
11-50 employees
Funding
Current Stage
Early StageRecent News
Seattle TechFlash
2025-06-20
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