Freeman's Auctions · 4 days ago
Department Coordinator, Jewelry & Watches
Chicago, IL
Full-time
Onsite
Entry Level
$0/yr - $50K/yr
2+ years expFreeman's Auctions is one of the leading fine art auction houses in the U.S., conducting over 100 auctions each year. The Department Coordinator will manage client consignment processes, support specialists, and ensure effective communication and administrative tasks within the department.
ArtAuctionsE-CommerceOnline Auctions
Responsibilities
Manage department-specific clients throughout the consignment process, from initial contract to post-sale follow-up
Ensure all consignor paperwork is accurate, complete, and properly entered into internal systems
Communicate estimates, reserves, chargebacks, and name designations on behalf of specialists; maintain accurate database records
Respond to consignor and client inquiries, resolving issues promptly and professionally
Coordinate receipt of client property, update inventory systems, tag items, and confirm receipt
Prepare condition reports and handle other key administrative tasks for the department
Own all administrative components of assigned department sales, acting as the sales gatekeeper
Oversee consignment closure: notify clients of sale results, advise on unsold property, update systems, confirm settlement letters, and process commission checks
Designate unsold items for future sales or return to consignors
Collaborate with cross-functional teams (e.g., Accounting, Operations), occasionally outside regular business hours, to meet client needs
Perform additional duties as assigned
Qualification
Required
Minimum of 2-3 years' administrative or customer service work experience, especially in the auction and/or arts field
Exceptional organizational, communication, and interpersonal skills
Strong client service orientation with professionalism and discretion
Detail-oriented with excellent follow-up, multitasking, and time management abilities
Proficient in Microsoft Office applications (e.g., Word and Excel)
Able to thrive in fast-paced environments, work under pressure, and meet strict deadlines
Highly motivated and eager to contribute to a dynamic team
Benefits
401(k) Retirement Savings Plan with Company Match.
Comprehensive Health Coverage – Choose from Medical, Prescription Drug, Vision & Dental Plans (PPO & HDHP options available).
Generous Paid Time Off.
11 Paid Holidays – Enjoy 11 company-paid holidays throughout the year.
Extended Holiday Office Closure.
Up to 12 Weeks of Fully Paid Parental Leave.
Company-Paid Short Disability Insurance.
Company-Paid Group Life Insurance.
Employee Assistance Program (EAP).
Flexible Spending Account (FSA).
Company
Freeman's Auctions
Freeman’s is a premier American auction house offering services in multiple categories including fine art, jewelry, design, books and manuscripts, furniture, decorative arts, antiquities, couture, and Asian works of art.
51-200 employees
H1B Sponsorship
Freeman's Auctions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2021 (3)
2020 (3)
Funding
Current Stage
Growth StageLeadership Team
Alyssa Quinlan
Chief Executive Officer
Recent News
Crain's Chicago Business
2023-01-09
Business Journals
2022-12-09
Company data provided by crunchbase