Broward College · 1 day ago
Administrative Specialist II
Coconut Creek, FL
Part-time
Onsite
Entry Level
1+ years expBroward College is seeking an Administrative Specialist II to provide office support and secretarial duties for a specified unit/department. The role involves composing documents, managing inquiries, scheduling meetings, and maintaining records.
E-LearningEducationHigher EducationTutoring
Responsibilities
Performs a wide variety of typing assignments which may be confidential in nature; operates a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials
Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment
Establishes, maintains, processes, and updates files, records, and/or other documents
Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules
Orders, stocks, and distributes office supplies
Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users
Oversees and/or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues
Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities
Prepares routine correspondence utilizing office software, templates, and existing form letters
Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy
Researches and gathers information for projects and assist with the development of college wide reports
Other duties as assigned
Qualification
Required
High School diploma or equivalent
One year office experience required
Contributes as a team member
Frequently acts in a helping or assistant mode
Standard computer and telephone skills
Ability to work with a diverse population of student, faculty and staff
One to three years of administrative support, office, or related experience required
Provides administrative support for several organizational units within the department
Oversees and/or performs a range of diverse administrative activities
Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
Schedules and coordinates meetings and events
Prepares routine correspondence utilizing office software, templates, and existing form letters
Initiates and maintains requisitions, disbursements for the department's purchases
Researches and gathers information for projects and assist with the development of college wide reports
Provides basic training to student workers and part-time employees on standard operating office procedures
Requires computer skills; e.g. data entry and email
Basic Internet skills for research
Basic skills on Microsoft Office Suite required
Solid communication skills (both written and oral) in order to represent the work area
Company
Broward College
Broward College is a state college located in Fort Lauderdale, Florida
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.95MKey Investors
U.S. Department of Education
2023-01-20Grant· $0.95M
Leadership Team
Hector Ramos
Chief Financial Officer, Direct Service Organizations (Foundation and BCEduventures)
Angela Rodriguez-Soto
Partnership Impact Manager
Recent News
Seattle TechFlash
2025-06-25
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