TwinFocus · 1 day ago
Administrative Office Manager / Front Desk
Boston, MA
Full-time
Onsite
Mid Level
$60K/yr - $85K/yrTwinFocus is seeking an Administrative Office Manager / Front Desk professional to manage day-to-day office operations and provide support to the executive team. The role involves handling office equipment, coordinating schedules, and ensuring exceptional customer service to maintain an efficient office environment.
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Responsibilities
Answer multi-line phone for the main office line, transferring and taking messages as needed
Greet and direct all guests in a professional manner
Maintain presentable reception, conference rooms and kitchen areas
Organize and maintain conference room and video conferencing schedules
Retrieve and scan incoming mail daily
Assure pick up of all outgoing packages and mail prior to leaving each day
Manage meetings with clients and external guests from start to finish, including set-up and cleanup
Place catering orders for client meetings and office-wide lunches as needed
Maintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleagues
Place and receive weekly grocery deliveries for two kitchens
Coordinate technology support with internal IT department, especially for video meetings in conference rooms
Engage and work with building engineers as needed for repairs and maintenance as needed
Coordinate with external vendors for repairs, maintenance, and office access as needed
Management of office expenses, including monthly credit card reconciliations and coordinating with Accounts Payable to pay all invoices
Assist internal team with the following as needed: managing calendars, scheduling travel arrangements, updating client contact information, and submitting expense reports
Facilitate onboarding of new colleagues in partnership with the colleague’s manager including meeting scheduling and liaising with technology for equipment and software permissions
Qualification
Required
Must be highly organized and efficient
Must have a solution-oriented mindset and be a proactive problem-solver
Have the ability to work independently and proactively on requests
Demonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast paced environment
Maintain the highest standards of poise and professionalism when interacting with clients, guests, and vendors
Independent worker and works well on a team
Knowledge of MS Word, Excel and Outlook. CRM systems is a plus
Superior written and oral communication skills
Professional and positive attitude
Ability to handle highly confidential information
Ability to work in an office location full time
Company
TwinFocus
TwinFocus is a a premier boutique multifamily office for global ultra-high-net-worth individuals and families.
Founded in 2006
11-50 employees
Funding
Current Stage
Early StageLeadership Team
David Daglio
Strategic Advisor
Paul Karger
Cofounder & Managing Partner
Recent News
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