Rithum · 2 days ago
Office Manager (Onsite)
Dallas, TX
Full-time
Onsite
Mid, Senior Level
$55K/yr - $90K/yr
2+ years expRithum is the world’s most trusted commerce network, accelerating how brands, suppliers, and retailers work together to deliver seamless e-commerce experiences. The Office Manager is responsible for overseeing all office services at the Plano office, ensuring a high-quality experience for employees and visitors, and managing vendor relationships and office operations.
AdvertisingConsultingMarketingSoftware
Responsibilities
Own day-to-day operations of the Plano office, ensuring readiness, professionalism, and high-quality experience for employees, executives, and visitors
Serve as the primary on-site liaison with the landlord, building management, security, and service providers; attend tenant meetings and resolve facilities-related issues
Coordinate facilities standards, vendors, and reporting with the London office Facilities Manager and plan and execute office moves or space changes as needed
Manage office services procurement, vendor relationships, contracts, budgets, and invoice approvals, ensuring cost efficiency, service quality, and accurate recordkeeping
Support negotiations with landlords and vendors and maintain compliance with contractual, safety, and building requirements
Support health, safety, and security programs, including risk assessments, training, first aid readiness, and alignment with building procedures
Partner with HR to support on-site and remote working assessments, including ergonomic accommodations
Provide proactive administrative and operational support to senior executives as assigned, including scheduling, travel, and meeting logistics, and support the CEO with on-site priorities
Partner with the team to coordinate board, investor, and customer meetings, ensuring seamless execution across logistics, A/V, and site-visit execution
Handle sensitive and confidential information with discretion and sound judgment
Coordinate internal office events, and support client and visitor experiences
Maintain and improve office and administrative processes, support business continuity planning, and execute special projects in partnership with cross-functional teams
Qualification
Required
Ability to maintain a full‑time on-site presence in the Plano office (40 hours per week)
2+ years of experience in office management, workplace operations, or facilities management within a corporate environment
2+ years of experience providing executive administrative support to C-suite or senior executives
2+ years of experience acting as the primary on‑site representative with landlords, building management, and third‑party service providers
Demonstrated experience operating independently in a highly autonomous role as the sole on‑site operations representative
Proven experience managing budgets, vendors, and service contracts
Demonstrated ability to coordinate and manage end‑to‑end high‑visibility meetings (executive, board, customer), including A/V, onsite preparation, materials, and hospitality
Strong analytical, organizational, and project management skills
Advanced proficiency with Microsoft Office and related workplace tools
Excellent written and verbal communication skills
Ability to adapt communication style and approach across all levels of the organization
High levels of professionalism, discretion, self-awareness
Preferred
5+ years of experience in office management, workplace operations, or facilities management within a corporate environment
5+ years of experience providing executive administrative support to C-suite or senior executives
Bachelor's degree or equivalent experience
Experience in events management
Experience working in a remote-first or hybrid organization
Familiarity with business continuity planning, health and safety compliance, or workplace risk assessments
Benefits
Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1
A 6% 401(k) match
Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days
12 weeks primary caregiver leave & 4 weeks secondary caregiver leave
Accident, critical illness, and hospital indemnity insurance
Pet insurance
Legal assistance and identity theft insurance plans
Life insurance 2x salary
Access to the Calm app and the Employee Assistance Program
$65/month Remote work stipend for internet
Culture and team-building activities
Tuition assistance
Career development opportunities
Charitable contribution match up to $250 per year
Company
Rithum
Rithum is a provider of cloud-based e-commerce fulfillment and marketing solutions for large retailers, marketplaces, and consumer brands.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lou Keyes
Chief Executive Officer & Board Member
Suzin Wold
Chief Marketing Officer (CMO)
Recent News
2026-01-06
Company data provided by crunchbase