Bellwether Staffing Solutions · 9 hours ago
Executive Administrative Assistant
New York, NY
Full-time
Onsite
Mid Level
$110K/yr - $120K/yrBellwether Staffing Solutions is currently seeking an Executive Administrative Assistant. The successful candidate will provide seamless executive support, manage complex tasks, and operate as a trusted partner in a fast-paced environment.
Staffing & Recruiting
No H1B
U.S. Citizen OnlyHiring Manager
Petrina Orecchio
Responsibilities
Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Compose, draft, proof, edit, and finalize correspondence including e-mail
Trusted to act independently with respect to matters of significance. This involves the comparison and evaluation of possible courses of conduct and acting or deciding after the various possibilities have been considered
Create reports/presentations with minimal direction based on business needs
Excellent judgment, trusted advisor, shows integrity in all situations
Constructive approach to issues or concerns
Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with policy
Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, using this information only in the course of performing your job
Act as a team player and role model, including taking on additional tasks to support colleagues and the company and offering to help before being asked
Acts with integrity, treats everyone with fairness & respect and highest ethical standards
Qualification
Required
Must have experience as an Executive Assistant in a corporate setting & college degree
Excellent writing, editing, and verbal communication skills
Advanced computer skills MS Office: Word, Excel, PowerPoint and Outlook
Ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
Research savvy with extensive experience using online resources
Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Superior time management skills; critical thinker with strong attention to detail
Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
Extensive experience managing complex and fluid calendars
Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
Critical thinker; excellent judgment; proactive and able to anticipate Executive's needs
Team player capable of working with internal and external stakeholders in a way that reflects the core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
Local candidates only. Must live in a commutable range to NYC (World Trade - downtown). In-office 5 days. No sponsorship. Must be a US citizen or green card holder (permanent resident)
Preferred
Financial Services industry / IT Tech admin support knowledge highly desirable
Benefits
Bonus
Equity
Benefits Package
Company
Bellwether Staffing Solutions
Bellwether Staffing Solutions provides permanent and temporary staffing solutions.
Founded in 2001
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Petrina Orecchio
Founding Partner
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