Archdiocese of San Antonio Careers · 1 day ago
Event Coordinator
San Antonio,TX,US
Full-time
Onsite
Entry, Mid Level
2+ years expThe Archdiocese of San Antonio is seeking an Event Coordinator who will assist the Director of the Office for Events and Liturgies in planning and coordinating various events and initiatives. The role involves managing logistics, marketing, and execution of events while ensuring alignment with the department's vision and goals.
Responsibilities
Coordinate assigned events and liturgies to include all aspects of event planning from initial development and marketing to execution and post-event debriefing
Create and develop detailed event and liturgy proposals/plans through strategic meetings with pastoral specialists and the Director that includes the vision for the event, timeline, targeted audience, recommendations for speakers, available resources (including budget and cross-functional team recommendations), brief event history, opportunities for growth, site visits and other applicable planning components
Organize and ensure all event administrative details are in order for successful operation of the event. Promote events and collaborate with others to ensure outreach and participation to the appropriate groups
Develop graphic design proposals in English and Spanish through strategic meetings with Pastoral Specialists that includes the vision for the event, marketing timeline, targeted audiences, communication recommendations, available resources (including budget and cross-functional team recommendations), brief event marketing history, opportunities for growth, and other applicable marketing components
Manage an accountability plan for multiple events/initiatives that includes methods for regular reporting needed for key decisions
Organize as needed graphic engagement components necessary for the various stages of event marketing and outreach to target audiences
When necessary, design digital and print marketing collateral for the promotion of events and liturgies, including but not limited to branding, posters, flyers, advertisements, email campaigns, social media content, webpages, registration forms, slideshows, event programs, t-shirt designs, and various miscellaneous products
Recruit and coordinate the cross-functional team comprised of volunteers, clergy, religious and laity
Prepare liturgical logistics, liturgical planning forms, and/or worship aids to support liturgies
Maintain, update, and secure constituent contact information across multiple databases
Meet with event coordinators, directors, and other key stakeholders to assess marketing needs and work in partnership with the Department for Communications as needed
Prepare various reports and briefs for assigned activities and create relevant event debriefs that include a participant and team evaluation
Develop quarterly reviews including expected outcomes for participants, a proposed budget based on each assigned activity, and proposed scope of changes for the next year
Coordinate the reservation, transportation, protection, and usage of department equipment needed for event execution, including audio/visual technologies, sound systems, projector screens, various cables, lights, stands, carts, and signage
Adhering to safety training and protocols daily and taking precautionary measures to ensure the safety and well-being of self and others
Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information
Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization
Performs other duties as assigned
Qualification
Required
Bachelor's degree in Business Administration, Marketing, Pastoral Ministry, Theology/Religious Studies, Hospitality or business-related field. Relevant work experience may be considered in lieu of education
Minimum of two (2) to three (3) years of experience in event planning, including event logistics, and project management
Reliable transportation
Valid driver license
Valid vehicle insurance
Knowledge of Microsoft Office Suite, including Excel, Word, Outlook, and Publisher
Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects with efficiency in a fast-paced and multi-tasked environment while meeting deadlines
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must be detail oriented, organized, self-motivated, and work well independently and on a team
Must have strong written and verbal communication skills
Must demonstrate strong critical thinking and problem-solving skills
Preferred
Diocesan or parish experience
Bilingual in English and Spanish
Roman Catholic in good standing or familiarity with the Catholic Church
Knowledge of Adobe Creative Cloud Suite (Photoshop, Illustrator, InDesign)
Knowledge of Content Management Systems and web design best practices; WordPress and HTML experience
Company
Archdiocese of San Antonio Careers
Thank you for your interest in employment with the Archdiocese of San Antonio.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase