Media & Archive Services Coordinator jobs in United States
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LAIKA Studios · 12 hours ago

Media & Archive Services Coordinator

positionHillsboro, OR
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
date0+ years exp

Laika is seeking a Media & Archive Services Coordinator responsible for facilitating collaboration among media services, archives, and data teams. The role includes coordinating media deliveries, scheduling meetings, and maintaining documentation to ensure smooth workflows.

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Responsibilities

Coordinate incoming media deliveries, verify media specifications, and schedule quality control reviews
Schedule and facilitate meetings including preparing agendas, taking detailed notes, and tracking action items through completion
Monitor project management tools to ensure deadlines, milestones, and key project information remain accurate and up to date
Assist with the planning and execution of in-studio events including preparing logistics and generating Zoom links
Maintain departmental documentation by identifying gaps or outdated content; collaborate with subject-matter experts to update materials and distribute training resources as needed
Collaborate with production to keep dailies schedules current and communicate room changes promptly
Partner with cross-functional teams to coordinate and notify stakeholders of upcoming events, exhibitions, media sends, and deliveries
Liaise with photo and video teams to track upcoming marketing shoots and support the archives team in planning associated asset requests
Manage procurement of materials, equipment, and software; anticipate supply needs and track purchases to ensure availability
Arrange team activities and handle travel accommodations as required

Qualification

Project management toolsDigital asset managementAdobe SuiteProblem-solving skillsTime managementCollaborationCommunication skillsOrganizational skills

Required

0-2 years' experience in live action or animation production, digital marketing, or administrative support
Familiarity with project management tools; experience with Confluence, Airtable, digital asset management systems (e.g. Iconik, Frame.io), ShotGrid, and/or Adobe Suite, a plus
Strong problem-solving skills and the ability to support multiple simultaneous projects
Detail-oriented with proven time management and organizational skills
Solid understanding of feature film production workflows
Highly collaborative and able to manage tight deadlines from multiple sources
Able to communicate professionally, in both a technical and artistic manner with all employees including studio leadership and VIP guests

Company

LAIKA Studios

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Founded in 2005 just outside Portland, Oregon, LAIKA has produced five films: Missing Link (2019), Kubo and the Two Strings (2016), The Boxtrolls (2014), ParaNorman (2012) and Coraline (2009).
dateFounded in 2004
location
Hillsboro, Oregon, USA
people-size201-500 employees
web-link
https://laika.com/

Funding

Current Stage
Growth Stage

Leadership Team

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Jeff Stringer
Chief Technology Officer
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Recent News

Business Wire
LAIKA and Rizzoli Universe Form Multi-Project Publishing Collaboration to Celebrate Two Decades of Iconic Stories, Imagination, and Stop-Motion Technology
2025-11-08
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Tickets Now on Sale as ParaNorman Returns to Theaters this October with Remastered Release and New Short Film
2025-09-13
Business Wire
Higher Ground and LAIKA Partner on Live Action Feature Film Audition; Lulu Wang to Direct With Lucy Liu and Charles Melton Starring
2025-09-12
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